Executive Business Coordinator — Drive Projects & Ops

Confidential; Wolverhampton; On-site; GBP 30,000 - 34,000; Full time

Benefits offered by this job

Company pension

Free on-site parking

Employee discount

Casual dress

Genuine progression opportunities

Job summary

Confidential in Wolverhampton is seeking a proactive Business Coordinator to work directly with the Managing Director. This role goes beyond a traditional PA, coordinating across customers, suppliers, purchasing, projects and internal teams to bring structure and drive progress.

You’ll prioritise, follow through on actions, draft emails when needed and maintain a clear record of decisions. The position offers a permanent, full‑time, office‑based arrangement with a competitive salary.

Qualifications

• Experience in business support, executive support, project coordination, purchasing, operations or commercial administration.
• Strong organisational and prioritisation skills with a proactive approach.
• Clear written and verbal communication, confident with customers and suppliers.
• Numerical ability and comfort with pricing / costings.
• Proficiency with MS Office and willingness to learn new software quickly.

Responsibilities

• Help manage and prioritise the MD's inbox, actions and workload.
• Identify urgent items and what can wait, and delegate where possible.
• Draft and respond to emails when appropriate.
• Maintain records of decisions, actions and outstanding matters.
• Prepare customer quotations using established costing methods.
• Coordinate with UK and international suppliers, chase prices and delivery dates.
• Raise and track purchase orders through to delivery and update on stock.
• Support project coordination and ensure actions have owners and deadlines.

Skills

Prioritisation

Executive support

Project coordination

Purchasing

Operations

Account management

Commercial administration

Customer communication

Problem solving

Attention to detail

Tools

Microsoft Excel

Outlook

ERP/CRM systems

Job description

Confidential in Wolverhampton is seeking a proactive Business Coordinator to work directly with the Managing Director. This role goes beyond a traditional PA, coordinating across customers, suppliers, purchasing, projects and internal teams to bring structure and drive progress.

You’ll prioritise, follow through on actions, draft emails when needed and maintain a clear record of decisions. The position offers a permanent, full‑time, office‑based arrangement with a competitive salary.