Dynamic Projects & Operations Coordinator

Confidential; Uxbridge; On-site; GBP 27,000 - 33,000; Full time

Job summary

Confidential in Uxbridge is seeking a Project & Operations Coordinator to join a busy team. The role focuses on coordinating people, schedules, suppliers and projects to ensure everything happens on time and within budget.

You will be at the heart of the business, handling quotations, travel arrangements, invoices and various compliance documents while adapting to changing priorities. Salary is £30,000 with negotiable terms for the right candidate.

Qualifications

• Excellent organisational and time-management skills.
• Experience coordinating multiple tasks, projects or schedules.
• The confidence to prioritise your own workload.
• Strong attention to detail.
• A calm approach when priorities suddenly change.
• Excellent communication skills.
• Confidence dealing with a wide range of people.
• Good problem-solving ability.
• A proactive, "I'll sort it" approach.
• Good Microsoft Office skills.
• The ability to learn new systems quickly.
• A reliable and flexible attitude.

Responsibilities

• Setting up new jobs and maintaining accurate project records and documentation.
• Supporting Project Managers with the coordination of multiple projects.
• Managing schedules, bookings and availability.
• Coordinating internal and external personnel.
• Monitoring deadlines and following up outstanding actions.
• Keeping schedules and project information accurate and up to date.
• Dealing with last-minute changes and finding practical solutions.
• Preparing quotations and updating costs.
• Obtaining quotations from suppliers and subcontractors.
• Raising purchase orders.
• Assisting with invoices, purchasing and cost queries.
• Arranging travel, accommodation and other requirements when needed.
• Maintaining training, qualification and compliance records.
• Preparing and updating project and compliance documentation.
• Liaising with colleagues, clients and suppliers.
• Answering telephone calls and responding to email enquiries.
• Providing general office and administrative support to the wider team.

Job description

Confidential in Uxbridge is seeking a Project & Operations Coordinator to join a busy team. The role focuses on coordinating people, schedules, suppliers and projects to ensure everything happens on time and within budget.

You will be at the heart of the business, handling quotations, travel arrangements, invoices and various compliance documents while adapting to changing priorities. Salary is £30,000 with negotiable terms for the right candidate.