Personal Assistant

Schools’ Choice; Rugby; Hybrid; GBP 19,000 - 22,000; Full time

Job summary

Schools’ Choice in Rugby is seeking an experienced Personal Assistant to support the Mayor and Leadership Team in a hybrid configuration (2–3 days in the office). The role involves proactive diary management, meeting coordination, minute-taking, and confidential administrative tasks for a high-level council environment.

The successful candidate will have proven PA experience at senior management level, strong communication and organisational skills, and proficiency in Microsoft Office.

Qualifications

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

Responsibilities

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Coordinate diaries and engagements for Mayor and Deputy Mayor.
• Provide minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and answer calls and emails on behalf of Leadership Team; support other PAs while handling confidential matters.
• Ensure compliance with data protection, health and safety, and council policies.

Skills

Senior PA experience

Interpersonal skills

Organisational skills

Communication skills

Tools

Microsoft Office

Job description

Location: Rugby Town Hall / Hybrid (2-3 days in office)

Pay rate: £14.82-£16.08 per hour

Working hours: 37 hours Monday-Friday

Assignment duration: 3 months temporary with review for extension

Job Purpose

Provide dedicated, confidential, and efficient secretarial support to the Council's Mayor and Leadership team ensuring smooth day-to-day operations through proactive diary management, meeting coordination, and communication.

Key Responsibilities

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Provide administrative support to the Mayor and Deputy Mayor, including the co-ordination of their diaries and engagements, providing prompt responses to invitations for the Mayor/Deputy Mayor to attend functions
• Provide comprehensive secretarial support, including minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and answer incoming communication including telephone calls and emails on behalf of Leadership TeamSupport other PAs within the team and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Qualifications & Skills

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

This is an excellent opportunity for a skilled PA to support high-level executives in a dynamic council environment.

All offers are subject to satisfactory compliance screening, including verification of the right to work in the UK and satisfactory employment references.