Executive Assistant to Mayor & Leadership Team (Hybrid)

Opus People Solutions Ltd; Rugby; Hybrid; GBP 20,000 - 22,000; Full time

Job summary

Opus People Solutions Ltd in Rugby is seeking a Personal Assistant to support the Council's Mayor and Leadership team, offering hybrid work (2-3 days in the office) and 37 hours per week. The assignment is for 3 months with a potential extension, rate £14.82–£16.08 per hour, paid weekly.

Duties include diary management, meeting coordination, minute-taking, and liaison with charities and third parties. Candidates should have proven senior-level PA experience and proficiency in Microsoft Office,

Qualifications

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

Responsibilities

• Manage diaries, appointments and meeting preparation for Leadership Team.
• Coordinate Mayor and Deputy Mayor diaries and engagements.
• Take minutes and prepare agendas for meetings.
• Liaise with charities and third parties as required.
• Handle incoming communications (phone and email) for Leadership Team.
• Support other PAs and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Skills

Senior management PA experience

Interpersonal skills

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

Opus People Solutions Ltd in Rugby is seeking a Personal Assistant to support the Council's Mayor and Leadership team, offering hybrid work (2-3 days in the office) and 37 hours per week. The assignment is for 3 months with a potential extension, rate £14.82–£16.08 per hour, paid weekly.

Duties include diary management, meeting coordination, minute-taking, and liaison with charities and third parties. Candidates should have proven senior-level PA experience and proficiency in Microsoft Office,