Personal Assistant

Opus People Solutions Ltd; Rugby; On-site; GBP 20,000 - 22,000; Full time

Job summary

Opus People Solutions Ltd in Rugby is seeking a Personal Assistant to support the Council's Mayor and Leadership team, offering hybrid work (2-3 days in the office) and 37 hours per week. The assignment is for 3 months with a potential extension, rate £14.82–£16.08 per hour, paid weekly.

Duties include diary management, meeting coordination, minute-taking, and liaison with charities and third parties. Candidates should have proven senior-level PA experience and proficiency in Microsoft Office,

Qualifications

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

Responsibilities

• Manage diaries, appointments and meeting preparation for Leadership Team.
• Coordinate Mayor and Deputy Mayor diaries and engagements.
• Take minutes and prepare agendas for meetings.
• Liaise with charities and third parties as required.
• Handle incoming communications (phone and email) for Leadership Team.
• Support other PAs and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Skills

Senior management PA experience

Interpersonal skills

Communication skills

Organisational skills

Tools

Microsoft Office

Job description

PA

Location: Rugby Town Hall / Hybrid (2-3 days in office)

Pay rate: £14.82-£16.08 per hour

Working hours: 37 hours Monday-Friday

Assignment duration: 3 months temporary with review for extension

Job Purpose:

Provide dedicated, confidential, and efficient secretarial support to the Council's Mayor and Leadership team ensuring smooth day-to-day operations through proactive diary management, meeting coordination, and communication.

Key Responsibilities:

• Manage diaries, appointments, and meeting preparation for Leadership Team members.
• Provide administrative support to the Mayor and Deputy Mayor, including the co-ordination of their diaries and engagements, providing prompt responses to invitations for the Mayor/Deputy Mayor to attend functions.
• Provide comprehensive secretarial support, including minute-taking and agenda preparation.
• Liaise with charities and third parties as required.
• Receive and answer incoming communication including telephone calls and emails on behalf of Leadership Team.
• Support other PAs within the team and handle confidential matters with discretion.
• Ensure compliance with data protection, health and safety, and council policies.

Qualifications & Skills:

• Proven experience as a Personal Assistant at senior management level.
• Proficiency in Microsoft Office.
• Strong interpersonal, communication, and organisational skills.

This is an excellent opportunity for a skilled PA to support high-level executives in a dynamic council environment.

All offers are subject to satisfactory compliance screening, including verification of the right to work in the UK and satisfactory employment references.