Executive Assistant to Executive Leadership Team

Pioneer Secondary Academy; Farnham Royal; On-site; GBP 30,000 - 40,000; Full time

Job summary

An educational institution in the United Kingdom is seeking a highly motivated Executive Assistant to provide comprehensive administrative support to the Executive Leadership Team. The role demands proactive professionals capable of managing multiple responsibilities in a fast-paced environment while ensuring confidentiality. Key duties include preparing presentations, managing calendars, and documenting meeting minutes. This position is crucial for facilitating smooth operations across departments.

Qualifications

• Proven experience as an Executive Assistant or in a similar administrative role.
• Ability to manage complex calendars and respond to various needs in a timely manner.
• Strong communication skills for documenting and distributing meeting minutes.

Responsibilities

• Prepare materials and presentations for executive meetings.
• Manage complex calendars for the Executive Leadership Team.
• Attend meetings and capture detailed minutes of discussions.

Skills

Proactive individual

Professionalism

Confidentiality

Organizational skills

Job description

Executive Administration & Executive Leadership Support

• Prepare materials, and presentations for Executive Leadership meetings, and assist with creating reports for the Board.
• Manage complex calendars for the Executive Leadership Team.
• Attend scheduled meetings (virtual and in-person) to accurately capture detailed minutes, including key discussions, strategic decisions, and assigned action items.
• Distribute meeting documentation promptly and track follow-up on outstanding actions to ensure timely completion.

Departmental & Operational Support (HR, Office, and Reception)

• Provide administrative cover for the reception area, handling visitor management, incoming calls, and general inquiries when required.
• Provide general administrative cover and support to the HR department and other operational areas as and when required by the Executive Leadership Team or department heads.
• Execute diverse administrative tasks, projects, and special assignments as directed and prioritised by the Executive Leadership Team.
• Tasks may include assisting with documentation filing, data entry, record maintenance, and confidential internal correspondence.
• Support the coordination of specific administrative projects or initiatives across general operations.

We are seeking a highly motivated and experienced Executive Assistant to provide comprehensive, high-level administrative and operational support to the Executive Leadership Team. This dynamic and pivotal role encompasses core executive administration, office management, and targeted administrative support across departments, including HR and general operations, as directed.

The ideal candidate is a proactive, professional, and highly confidential individual capable of managing diverse responsibilities in a fast‑paced environment.