Executive Assistant (REDEPLOYEE APPLICANTS ONLY)

City St George's; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Staff training and development

Pension scheme

Job summary

City St George’s, University of London seeks an proactive Executive Assistant to provide high-level admin support to the Executive Dean and School Leadership Team within the School of Communication and Creativity. The role ensures leaders have efficient operational backing to deliver education, research and enterprise strategy.

The post is on-site (60% of the time) and requires strong organisational, communication and confidentiality skills in a dynamic, student-centered academic environment.

Qualifications

• Educated to a minimum of ‘A’ level or equivalent, with office administration experience.
• Strong proficiency in Microsoft Office packages and high attention to detail.
• Exceptional customer-centered interpersonal and communication skills.
• Proven ability to prioritise a varied workload, meet tight deadlines, and work independently or collaboratively.
• High level of integrity when dealing with sensitive, confidential issues.
• Previous experience within Higher Education is desirable.

Responsibilities

• Diary and Logistics: Maintain complex diaries and coordinate meeting logistics for the Executive Dean and designated Senior Leadership Team member.
• Committee Support: Serve as secretary to School committees, collate papers, agendas and minutes, book rooms and organise catering where needed.
• Communication: Act as the main point of contact for the Dean's Office enquiries with tact and diplomacy.
• Administrative and Project Support: Coordinate and manage School projects, initiatives or events; prepare professional presentations and documents.
• Financial Controls: Support purchasing processes, including raising purchase orders, processing invoices, and travel bookings.

Skills

Diary management

MS Office

Communication skills

Organisation

Problem solving

Education

A-level or equivalent

Tools

Microsoft Office Suite

Job description

Please note: This role is only open to redeployee applicants at City St George's. Applications from individuals who are not redeployee applicants will not be considered at this time.

City St George’s, University of London is the University of business, practice and the professions and brings together the expertise and excellence of City, University of London and St George’s, University of London into one institution. The combined university is now one of the largest higher education destinations for London students, combining a breadth of disciplines across health, business, policy, law, creativity, communications, science and technology. Our students are at the heart of everything that we do, and we are committed to supporting them to pursue their career and personal ambitions.

Background

We are seeking a proactive Executive Assistant to join the School of Communication and Creativity (SCC) Professional Services team. This role provides comprehensive executive and administrative support to the Executive Dean and designated members of the School Leadership Team. You will play a vital role in ensuring senior staff have the operational and administrative support required to successfully deliver the School’s strategy across education, research, and enterprise activities. This is an excellent opportunity to contribute to a dynamic, student-focused academic environment.

Responsibilities

• Diary and Logistics: Maintain complex diaries and coordinate meeting logistics for the Executive Dean and any designated member of the Senior Leadership Team.
• Committee Support: Serve as secretary to School committees and groups, collate papers, produce agendas and minutes, and book rooms and organise catering where needed.
• Communication: Act as the main point of contact for the Dean's Office enquiries, handling communications with tact and diplomacy.
• Administrative and Project Support: Coordinate and manage School projects, initiatives, or events on behalf of the Executive Dean or at the request of the Director of Operations. Help prepare professional looking presentations and documents.
• Financial Controls: Support purchasing processes, including raising purchase orders, processing invoices, and arranging travel bookings.

Person Specification

• Qualifications: Educated to a minimum of ‘A’ level or equivalent, with office administration experience.
• Technical Skills: Strong proficiency in Microsoft Office packages and high attention to detail.
• Communication: Exceptional customer-centered interpersonal and communication skills.
• Organisation: Proven ability to prioritise a varied workload, meet tight deadlines, and work independently or collaboratively.
• Attributes: High level of integrity when dealing with sensitive, confidential issues. Highly proactive and a problem-solver.
• Sector Knowledge: Previous experience within Higher Education is desirable.

Additional Information

The post is required to be on site a minimum of 60% of the time (typically 3 days per week).

Closing date for applications

18th October 2026 at 11:59pm

Interviews are scheduled to take place on w/c 9th November 2026

The selection process will involve an interview and an assessment, exercise or presentation. Further details will be confirmed at the interview stage.

City St George’s offers a sector-leading salary, pension scheme and benefits including a comprehensive package of staff training and development.

City St George’s, University of London is committed to promoting equality, diversity and inclusion in all its activities, processes, and culture for our whole community, including staff, students and visitors.

We welcome applications regardless of age, caring responsibilities, disability, gender identity, gender reassignment, marital status, nationality, pregnancy, race and ethnic origin, religion and belief, sex, sexual orientation and socio-economic background. City St George’s operates a guaranteed interview scheme for disabled applicants.

For additional information on City St George's, our policies, strategy and values;

The University of business, practice and the professions