Executive Assistant to the Dean - On-Site, Higher Education

City St George's, University of London; Greater London; On-site; GBP 40,000 - 55,000; Full time

Job summary

City St George’s, University of London is seeking a proactive Executive Assistant to join the School of Communication and Creativity (SCC) Professional Services team. You will provide executive and administrative support to the Executive Dean and School Leadership Team to enable delivery of the School’s strategy across education, research and enterprise.

The role is on-site with a minimum of 60% presence (about 3 days per week) and requires a highly organised, discreet individual capable of

Qualifications

• Educated to a minimum of A level or equivalent, with office administration experience.
• Proficient in Microsoft Office and high attention to detail.
• Strong communication and customer-centered interpersonal skills.
• Ability to prioritise a varied workload, meet tight deadlines and work independently or with others.
• Experience in Higher Education is desirable.

Responsibilities

• Diary and Logistics: Maintain complex diaries and coordinate meeting logistics for the Executive Dean and designated Senior Leadership Team members.
• Committee Support: Serve as secretary to school committees, collate papers, agendas and minutes, book rooms and arrange catering as needed.
• Communication: Act as the main point of contact for the Dean's Office enquiries with tact and diplomacy.
• Administrative and Project Support: Coordinate and manage School projects, initiatives or events for the Executive Dean or Director of Operations, prepare professional presentations and documents.
• Financial Controls: Support purchasing processes, including raising purchase orders, processing invoices, and arranging travel bookings.

Skills

Communication skills

Organisational skills

Attention to detail

Office administration

Education

A-level or equivalent

Tools

Microsoft Office

Job description

City St George’s, University of London is seeking a proactive Executive Assistant to join the School of Communication and Creativity (SCC) Professional Services team. You will provide executive and administrative support to the Executive Dean and School Leadership Team to enable delivery of the School’s strategy across education, research and enterprise.

The role is on-site with a minimum of 60% presence (about 3 days per week) and requires a highly organised, discreet individual capable of