Executive Assistant to Education Director

National Instruments; Omagh; On-site; GBP 31,000 - 33,000; Full time

Job summary

The Education Authority in Tyrone/Omagh is seeking an Executive Officer to provide confidential administrative support to the Assistant Director. The role includes diary management, meeting organisation, minute taking, and drafting correspondence.

You will handle calls, manage communications, retrieve and circulate papers, and research information from intranet, Hansard or press sources. Flexibility to assist across office teams is essential.

Qualifications

• HNC/HND or above with 3 years’ demonstrable admin experience including using Microsoft Word for letters, mail merges and reports; drafting correspondence.
• Or five years’ demonstrable admin experience including using Microsoft Word for letters, mail merges and reports; drafting correspondence.

Responsibilities

• Providing confidential administrative support across a diverse range of areas.
• Diary management including organising and prioritising commitments.
• Organising meetings, collating papers, briefing delegates, greeting and escorting visitors and arranging travel.
• Taking minutes as required and drafting responses to correspondence.
• Researching information using intranet/internet, Hansard or press articles.
• Maintaining records in line with guidance and disposing of information appropriately.
• Supporting the Assistant Director in managing relationships with senior education and business partners.
• Flexible and collaborative, providing cover during peak workloads.

Skills

Organisational skills

Communication

Attention to detail

ICT skills

Problem solving

Adaptability

Time management

Minute taking

Education

HNC/HND or above

Tools

Microsoft Word

Job description

The Education Authority in Tyrone/Omagh is seeking an Executive Officer to provide confidential administrative support to the Assistant Director. The role includes diary management, meeting organisation, minute taking, and drafting correspondence.

You will handle calls, manage communications, retrieve and circulate papers, and research information from intranet, Hansard or press sources. Flexibility to assist across office teams is essential.