Executive Assistant to ED - Diary, Board & Admin Pro

Door in the Wall Arts Access CIC; City of Edinburgh; On-site; GBP 23,000 - 29,000; Part time

Benefits offered by this job

Holiday entitlement 5.6 weeks (pro‑rta

Accessible recruitment process

Job summary

Door in the Wall Arts Access CIC (DITWAA) is seeking an organised, proactive Executive Assistant to join our neurodivergent-led arts organisation. This new role provides reliable administrative support to the Executive Director and helps keep the organisation running smoothly behind the scenes.

The role focuses on prioritising tasks, coordinating meetings, and maintaining records, while you work across the organisation with a commitment to accessibility and inclusion.

Qualifications

• Experience in Executive/Personal Assistant or similar role.
• Strong organisational skills and attention to detail.
• Experience managing diaries, meetings and correspondence.
• Ability to juggle multiple priorities and see tasks through to completion.
• Clear, professional and warm communication skills.
• Ability to work independently and use initiative.
• Good judgement and knowing when to escalate.
• Comfort with digital systems and learning new software.
• Experience handling confidential information.
• Familiarity with Trello or similar PM systems and website admin is a plus.

Responsibilities

• Manage the Executive Director's diary, meetings and forward planning.
• Help manage correspondence and inbox activity.
• Track actions, deadlines and commitments.
• Coordinate meetings and follow-up actions.
• Maintain organisational records and administrative systems.
• Support recruitment and onboarding administration.
• Coordinate Board meetings, papers, minutes and actions.
• Provide routine administrative support to colleagues.
• Assist with booking systems, participant communications and event administration.
• Proofread, format and update the website as needed.
• Ensure organizational information and records are accurate and up to date.

Skills

Diary management

Organisational skills

Communication skills

Prioritisation

Independent working

Discretion handling information

Project management tools

Website updates

Tools

Trello

Job description

Door in the Wall Arts Access CIC (DITWAA) is seeking an organised, proactive Executive Assistant to join our neurodivergent-led arts organisation. This new role provides reliable administrative support to the Executive Director and helps keep the organisation running smoothly behind the scenes.

The role focuses on prioritising tasks, coordinating meetings, and maintaining records, while you work across the organisation with a commitment to accessibility and inclusion.