Executive Assistant to Directors – Global Team

Amazon Uk Services Ltd.; England; On-site; GBP 42,000 - 65,000; Full time

Job summary

Amazon WHS is seeking an Executive Assistant to support two Directors and a global team in a fast-paced environment. You will manage complex calendars, coordinate international travel, process expenses, and act as a liaison across multiple levels.

This role requires discretion, integrity, and professional interaction with senior executives. Responsibilities include organizing confidential information, driving deliverables, arranging worldwide travel, and supporting team events across time zones.

Qualifications

• Experience as an Executive Assistant.
• Experience with executive level calendar management.
• Proficient in Microsoft Office applications.

Responsibilities

• Provide executive support to Directors and work closely with the leadership team and other Executive Assistants to provide support to the organization
• Organise, prioritise and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on pending items
• Manage complex scheduling, both internal and external
• Arrange worldwide travel itineraries for the Directors, including booking travel and accommodation, building agendas, and any further requirements
• Handle administrative tasks as required, such as expense reports, POs, space planning, and more
• Serve as a business partner, ensuring strategic, proactive, and thoughtful support of the business cycle
• Organise, execute, and assist with team activities (town halls, regional meetings, staff meeting agendas, all-org meetings, off-sites, on-sites, team social events, and volunteering activities)
• Work with our international team across several time zones
• Manage WHS-related projects as needed
• Provide cover for other EAs in the team when needed

Skills

Microsoft Office

Executive support experience

Calendar management

Job description

Amazon WHS is seeking an Executive Assistant to support two Directors and a global team in a fast-paced environment. You will manage complex calendars, coordinate international travel, process expenses, and act as a liaison across multiple levels.

This role requires discretion, integrity, and professional interaction with senior executives. Responsibilities include organizing confidential information, driving deliverables, arranging worldwide travel, and supporting team events across time zones.