Executive Assistant, Fullfilment Center

Amazon.com, Inc; City of Westminster; On-site; GBP 45,000 - 60,000; Full time

Job summary

Amazon WHS seeks an Executive Assistant to support two Directors and a global team. You will organize and prioritise confidential information, manage complex schedules, and arrange worldwide travel.

The role requires experience as an Executive Assistant, strong discretion, and proficiency with Microsoft Office in a fast-paced tech environment. Collaboration across time zones is essential.

Qualifications

• Bachelor's degree and experience as an Executive Assistant.
• Proven calendar management for senior executives.
• Experience coordinating domestic and international travel.
• Strong discretion handling confidential information.
• Experience in fast-paced high-tech environments.

Responsibilities

• Provide executive support to Directors and leadership team.
• Organise and prioritise confidential information and actions.
• Track and drive completion of key deliverables.
• Manage complex scheduling and worldwide travel itineraries.
• Handle administrative tasks such as expenses and POs.
• Organise team activities and events.
• Work across multiple time zones.
• Support WHS-related projects.

Skills

Executive Assistant

Calendar management

Travel coordination

Confidential information handling

Communication

Microsoft Office

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Amazon WHS (Workplace Health and Safety) is looking for an exceptional Executive Assistant to join a fast-paced, exciting, and growing team. This role will support two Directors and a global team.,

• Provide executive support to Directors and work closely with the leadership team and other Executive Assistants to provide support to the organization
• Organise, prioritise and appropriately handle time-sensitive, confidential information and ensure required actions are addressed in a timely manner
• Track and help drive completion of key deliverables and follow up on pending items
• Manage complex scheduling, both internal and external
• Arrange worldwide travel itineraries for the Directors, including booking travel and accommodation, building agendas, and any further requirements
• Handle administrative tasks as required, such as expense reports, POs, space planning, and more
• Serve as a business partner, ensuring strategic, proactive, and thoughtful support of the business cycle
• Organise, execute, and assist with team activities (town halls, regional meetings, staff meeting agendas, all-org meetings, off-sites, on-sites, team social events, and volunteering activities)
• Work with our international team across several time zones
• Manage WHS-related projects as needed
• Provide cover for other EAs in the team when needed
  You will need to be able to earn trust quickly, be resourceful, demonstrate high ownership, communicate effectively across all levels and roles, and maintain strong attention to detail and organisation. A high level of integrity and discretion in handling confidential information is essential, as is professionalism in dealing with senior executives inside and outside the company.
• The successful candidate must have a demonstrated ability to manage complex calendars, coordinate domestic and international travel, process expense reports, and act as a general liaison between team members and leadership.,
• Knowledge of Microsoft Office products and applications
• Experience as an Executive Assistant
• Experience with executive level calendar management
• Experience with domestic or international travel coordination
• Bachelor's degree, Experience leading process improvements
• Experience in a fast-paced, high-tech company
• Experience designing processes to maximize efficiency

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