Executive Assistant to Directors & EXCOM (Part-Time)

Rheinmetall; Newport; On-site; GBP 32,000 - 52,000; Part time

Benefits offered by this job

25 days' holiday + bank holidays

Flexible working hours

Death-in-Service benefit

Healthcare & dental insurance

Employer pension contributions

Discounted ferry bookings

Discounted gym membership

On-site massages

Canteen facilities

Staff social events

Job summary

Rheinmetall UK is seeking a highly organised Personal Assistant to support Directors and EXCOM. You will manage diaries, handle correspondence, coordinate UK and international travel, and take minutes for key meetings, while ensuring discretion with confidential information.

The role requires strong communication and planning skills in a fast-paced, multinational environment and offers flexible weekly hours with a Friday early finish option.

Qualifications

• Proven experience as a PA/EA supporting Directors or senior executives.
• Experience with complex diary, calendar, travel and stakeholder management.
• Experience of minute-taking and action tracking.
• Ability to work in fast-paced, multinational environments.
• Excellent written communication and attention to detail.

Responsibilities

• Manage fast-moving diaries, prioritising competing demands and protecting time for strategic priorities.
• Anticipate Directors’ needs and prepare briefing packs, papers and correspondence.
• Manage inboxes for Directors: prioritise, draft and respond.
• Coordinate UK and international travel and expenses reconciliation.
• Take minutes at EXCOM and Director-led meetings and maintain action logs.
• Support Board meeting prep with the Company Secretary.
• Assist Marketing with Director-led events and VIP visits.
• Handle confidential and commercially sensitive information with discretion.

Skills

Diary management

Minute taking

Travel coordination

Stakeholder management

Communication skills

MS Office suite

Discretion with confidential info

Education

Business Administration qualification

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Microsoft Teams

Job description

Rheinmetall UK is seeking a highly organised Personal Assistant to support Directors and EXCOM. You will manage diaries, handle correspondence, coordinate UK and international travel, and take minutes for key meetings, while ensuring discretion with confidential information.

The role requires strong communication and planning skills in a fast-paced, multinational environment and offers flexible weekly hours with a Friday early finish option.