PA to the Board

Rheinmetall; Newport; On-site; GBP 32,000 - 52,000; Part time

Benefits offered by this job

25 days' holiday + bank holidays

Flexible working hours

Death-in-Service benefit

Healthcare & dental insurance

Employer pension contributions

Discounted ferry bookings

Discounted gym membership

On-site massages

Canteen facilities

Staff social events

Job summary

Rheinmetall UK is seeking a highly organised Personal Assistant to support Directors and EXCOM. You will manage diaries, handle correspondence, coordinate UK and international travel, and take minutes for key meetings, while ensuring discretion with confidential information.

The role requires strong communication and planning skills in a fast-paced, multinational environment and offers flexible weekly hours with a Friday early finish option.

Qualifications

• Proven experience as a PA/EA supporting Directors or senior executives.
• Experience with complex diary, calendar, travel and stakeholder management.
• Experience of minute-taking and action tracking.
• Ability to work in fast-paced, multinational environments.
• Excellent written communication and attention to detail.

Responsibilities

• Manage fast-moving diaries, prioritising competing demands and protecting time for strategic priorities.
• Anticipate Directors’ needs and prepare briefing packs, papers and correspondence.
• Manage inboxes for Directors: prioritise, draft and respond.
• Coordinate UK and international travel and expenses reconciliation.
• Take minutes at EXCOM and Director-led meetings and maintain action logs.
• Support Board meeting prep with the Company Secretary.
• Assist Marketing with Director-led events and VIP visits.
• Handle confidential and commercially sensitive information with discretion.

Skills

Diary management

Minute taking

Travel coordination

Stakeholder management

Communication skills

MS Office suite

Discretion with confidential info

Education

Business Administration qualification

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Microsoft Teams

Job description

Ref.-Nr.: UK00955Schedule type: Part TimeContract Type: Permanent Part-TimeWHAT WE ARE LOOKING FORThe role holder will provide confidential, high-quality PA support to the Directors and EXCOM, keeping their working week organised and running smoothly so they can focus their time on the decisions and relationships that matter most.The role holder will act as the first point of contact and gatekeeper for the Directors, managing access to them and building strong working relationships with colleagues across REUK, the wider Rheinmetall Group, customers, partners and suppliers. This will require regular communication with departments and companies across the Rheinmetall Group, often across international time zones.The role holder should be a highly organised, driven and proactive individual who is calm under pressure, pays close attention to detail and handles confidential information with complete discretion. Familiarity with the defence sector is not essential, although it would be an advantage.Responsibilities:Managing fast-moving diaries, prioritising competing demands and protecting time for strategic prioritiesAnticipating the Directors’ needs and preparing briefing packs, papers, presentations and correspondenceManaging inboxes on the Directors’ behalf: prioritising, drafting and respondingCoordinating UK and international travel, including itineraries, visas, Isle of Wight crossings and last-minute changes, plus expenses reconciliationTaking minutes at EXCOM and Director-led meetings, maintaining action logs and decision registers, and following up on actionsWorking with the Company Secretary to make sure the Directors are prepared for Board meetingsLiaising with PAs and Executive Assistants across the Rheinmetall GroupSupporting business initiatives, raising purchase orders, processing invoices and improving admin processesSupporting the Marketing team with Director-led events, VIP and customer visits, and away daysHandling highly confidential and commercially sensitive information with complete discretionWHAT QUALIFICATIONS YOU SHOULD HAVEEssential Skills:Proven experience as a PA or Executive Assistant supporting Directors or senior executivesProven experience in complex diary, calendar, travel and stakeholder managementExperience of minute-taking and action trackingA proven track record in fast-paced, high-pressure and multinational environmentsExcellent written communication skills, with strong attention to detail, and experience of using a range of communication methods (email, Microsoft Teams, phone, etc.)Advanced user of Microsoft Word, PowerPoint, Excel and OutlookExcellent interpersonal skills; confident in dealing with enquiries and contacts from both internal and external sources at all levelsHighly organised, with the ability to manage several priorities at the same time without faltering on qualityDesire for continuous improvement and learning; REUK supports education and learning for its staffDesirable Skills:Spoken and written GermanKnowledge of military, defence and homeland security marketsEligible to obtain and maintain UK Security ClearanceA recognised qualification in Business Administration, Secretarial Studies, minute-taking or other similar subjectWHAT WE OFFER YOU25 days' holiday plus Bank holidays (increasing with service)The opportunity to work flexibly and to work your contracted hours over the week so that you can enjoy an early finish on a Friday.4-times Death-in-Service Benefit (after 3 months of service)BUPA Healthcare & Dental-Care Insurance (after successful completion of probationary period)Long Service RewardsEmployer Pension contributions of 6.8%Salary sacrifice scheme for Cycle to WorkDiscounted Ferry BookingsDiscounted Gym MembershipBi-Monthly on-site massagesExcellent Training OpportunitiesRecommend a friend schemeExcellent canteen facilities with a state-of-the-art kitchen, pool table and tuck shopStaff social events throughout the yearCONTACT INFORMATIONDue to our pre-employment checks, we require applicants to have lived in the UK for at least 5 years.To apply, please send your CV to [e-mail]