Administrative Coordinator – NHS Data & Operations

Greater Manchester Menthal Health NHS Foundation Trust; Prestwich; On-site; GBP 21,000 - 26,000; Full time

Job summary

Greater Manchester Mental Health NHS Foundation Trust seeks an Administration Assistant to provide comprehensive admin support within the Capital, Estates & Facilities team. You will handle high volumes of enquiries, manage data accurately, and assist with procurement, records, and compliance across clinical and non-clinical services.

You will develop strong working relationships with internal teams and external partners, supporting training, onboarding, and supervision where needed, while

Qualifications

• Typing/word processing qualification RSA 3 or equivalent or demonstrable experience.
• Recognised competency-based Level 3 qualification in a relevant subject (e.g. NVQ, B-TEC QCF, Apprenticeship).
• Highly developed office management skills.

Responsibilities

• Receive, process and respond to a high volume of enquiries via multiple channels (phone, email, face-to-face, digital systems).
• Maintain accurate records and manage procurement processes including raising requisitions and managing purchase orders.
• Liaise with Accounts Payable to resolve invoice queries and monitor supplier quotations.
• Support service improvement by reviewing administrative processes and implementing new systems.
• Coordinate team activity, arrange cover for absences, and support supervision and onboarding.
• Ensure adherence to Trust policies including information governance, equality and diversity, safeguarding and health and safety.

Skills

Typing & word processing

Office management

Initiative & prioritisation

Teamwork

Data accuracy & reporting

Professional development

Education

RSA 3 typing qualification

Level 3 qualification in a relevant subject (NVQ/BTEC/QCF/Apprenticeship)

Tools

Microsoft Word

Excel

PowerPoint

Access

Job description

Greater Manchester Mental Health NHS Foundation Trust seeks an Administration Assistant to provide comprehensive admin support within the Capital, Estates & Facilities team. You will handle high volumes of enquiries, manage data accurately, and assist with procurement, records, and compliance across clinical and non-clinical services.

You will develop strong working relationships with internal teams and external partners, supporting training, onboarding, and supervision where needed, while