Executive Assistant to Director, Conference Division

IMO; United Kingdom; On-site; GBP 44,000 - 54,000; Full time

Job summary

IMO seeks an experienced Assistant to the Director to provide high‑level executive and administrative support within the Conference Division. You will manage the Director’s office, coordinate communications, and oversee complex scheduling and documentation, ensuring timely and accurate deliverables.

The role requires six+ years in admin/secretarial work, with PA/EA experience to a senior professional and familiarity with MS Office and SAP.

Qualifications

• At least six years’ admin/secretarial experience required.
• Two years’ PA/EA to a senior professional preferred.
• UN system or international organization experience is an asset.

Responsibilities

• Manage the Director's Office administrative needs and calendar.
• Coordinate internal communications and prepare briefings.
• Draft and review documents for the Director's approval.
• Arrange mission travel and liaise with admin services.
• Ensure confidentiality and handle inquiries.

Skills

Excellent communication

Attention to detail

Planning under pressure

Education

Secondary education

Executive assistant training

Tools

MS Word

MS Excel

SAP

Job description

IMO seeks an experienced Assistant to the Director to provide high‑level executive and administrative support within the Conference Division. You will manage the Director’s office, coordinate communications, and oversee complex scheduling and documentation, ensuring timely and accurate deliverables.

The role requires six+ years in admin/secretarial work, with PA/EA experience to a senior professional and familiarity with MS Office and SAP.