Executive Assistant to Director

Find Your Feet CIC; Greater London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

Find Your Feet CIC is seeking an Executive Assistant to support the Director in a hybrid role. This position involves managing the Director's calendar, overseeing project timelines, and assisting with funding applications. The ideal candidate will have significant experience as an EA, excellent organisational skills, and a passion for social impact.

Benefits

Flexible working arrangements

Opportunity to shape systems and practices

Qualifications

• Significant experience as an EA or senior PA in a fast-paced environment.
• Excellent organisational and multitasking skills.
• Outstanding written and verbal communication.

Responsibilities

• Manage the Director's complex calendar and priorities.
• Oversee project timelines and deliverables.
• Support preparation of funding bids and reports.

Skills

Organisational skills

Multitasking

Communication

Discretion

Tech-savvy

Tools

Zoom

Asana

Canva

Google Workspace

MS Office

Job description

Executive Assistant to the Director — Find Your Feet CIC

Location:Hybrid (Remote + London-based meetings/events as needed)

Hours:3-5 days per week (Full day's from 10 AM to 5 PM Monday, Wednesday & Thursday)

Pay: £18 - £22 per hour

Reports to:Director (Emmanuel)

About Find Your Feet CIC

Find Your Feet CIC is a dynamic social enterprise working at the intersection of youth, community development, creative industries, employability, and digital innovation. We deliver a wide range of projects — from accredited training and youth programmes to corporate partnerships and funding bids — all designed to empower underrepresented communities.

We are looking for an exceptionalExecutive Assistant (EA)to support our Director as we scale our impact. This is a key role offering the chance to work at the heart of an ambitious, values-driven organisation making a real difference.

Role Purpose

To provide high-level executive support to the Director, enabling them to focus on strategic leadership, programme innovation, partnerships, and funding growth. The EA will be the Director’s right hand, ensuring smooth operations across projects, managing priorities, and maintaining a high standard of communication and organisation.

Key Responsibilities

1. Executive Support & Diary Management

• Manage the Director’s complex calendar across multiple projects, meetings, funders, and partners.
• Prioritise and coordinate meetings, calls, events, and deadlines.
• Prepare Director’s briefings, agendas, and talking points for meetings.
• Draft, proofread, and send high-quality emails, letters, and communications on behalf of the Director.
• Manage follow-ups, ensuring actions from meetings are tracked and completed.

2. Project & Task Management

• Oversee and help track project timelines, deliverables, and deadlines.
• Liaise with programme coordinators, designers, trainers, and external partners to keep work moving.
• Set up and maintain project management tools (e.g., Asana, Trello) for visibility on tasks and priorities.
• Flag bottlenecks or risks early and propose solutions.

3. Funding & Partnerships Support

• Support preparation of funding bids, reports, and proposals.
• Coordinate with funders, sponsors, and collaborators to schedule check-ins and submit reports on time.
• Help gather project evidence, case studies, and success stories for bids and communications.

4. Communications & Stakeholder Management

• Act as the first point of contact for key stakeholders when the Director is unavailable.
• Maintain positive, professional relationships with funders, community partners, and collaborators.
• Draft or coordinate newsletters, reports, and board updates alongside the Director.

5. Administrative & Organisational Support

• Manage filing, document management, and data organisation.
• Assist with HR/admin tasks like contracting freelancers, processing invoices, and maintaining key records.
• Provide occasional event support for webinars, workshops, or community events.

Person Specification

Essential

• Significant experience as an EA, senior PA, or chief of staff, ideally in a non-profit, social enterprise, or fast-paced creative environment.
• Excellent organisational and multitasking skills; thrives under pressure.
• Outstanding written and verbal communication, with strong attention to detail.
• Tech-savvy: able to manage digital tools (Zoom, Asana, Canva, Google Workspace, MS Office).
• Confident working independently and taking initiative.
• Strong discretion and judgement handling confidential matters.

Desirable

• Experience working in the charity, social enterprise, or community sector.
• Familiarity with funding applications and reporting processes.
• Understanding of CRM systems (e.g., GoHighLevel, Salesforce).
• Enthusiasm for social impact, youth empowerment, and creative industries.

Why Join Us?

• Work directly with a visionary Director shaping innovative, high-impact programmes.
• Play a key role in an ambitious, growing organisation.
• Flexible working arrangements.
• Opportunity to help shape systems and practices that will strengthen Find Your Feet CIC’s capacity and sustainability.

Expected hours: 18 – 22 per week

Location:

• London SW9 9SP (preferred)

Willingness to travel:

• 50% (preferred)

Expected start date: 02/06/2025