Executive Assistant

Insite Finance; London; On-site; GBP 75,000 - 80,000; Full time

Job summary

Join a globally renowned consultancy and production agency as an Executive Assistant to the Founder. This role offers a unique opportunity to support high-level executives while managing complex tasks in a dynamic environment. You will be instrumental in ensuring seamless communication with elite clients and stakeholders, overseeing office operations, and providing strategic assistance. If you thrive in a creative, fast-paced setting and have a passion for excellence, this position is perfect for you. Enjoy a competitive salary and the chance to grow within a respected agency that values your contributions.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Exceptional organizational skills with a meticulous eye for detail.

Responsibilities

• Managing complex calendars and coordinating international travel.
• Acting as a key point of contact for high-profile clients.

Skills

Organizational Skills

Communication Skills

Discretion

Problem-Solving Mindset

Fluency in English

Additional Languages

Education

Experience as Executive Assistant

Tools

Microsoft Office

Job description

This range is provided by Insite Finance. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

Managing Director - Insite Recruitment Group

About Our Client
They are a globally renowned consultancy and production agency, crafting extraordinary, bespoke experiences for elite clients in luxury, culture, and innovation. Known for their creativity and excellence, they deliver world-class events, working with visionary leaders, influential creatives, and prominent figures worldwide.

Your Role
You will be the right hand to our Founder and provide secondary support to the Managing Director. This is a role that demands exceptional multitasking, impeccable communication skills, and the ability to navigate a high-energy, creative environment with grace and professionalism.

Your day-to-day will include:

• Executive Support: Managing complex calendars, coordinating international travel, and handling confidential matters with the utmost discretion.
• Client Liaison: Acting as a key point of contact for high-profile clients and stakeholders, ensuring seamless communication and exceptional service.
• Operational Excellence: Overseeing office operations, supporting recruitment processes, and liaising with finance, HR, and legal teams.
• Strategic Assistance: Preparing reports, editing correspondence, and stepping in for the Directors when required.

This role may also involve occasional international travel to key territories, including the US, Europe, the Middle East, and Asia.

What We're Looking For

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organisational skills with a meticulous eye for detail.
• Confidence in communicating with senior executives and high-profile clients.
• High levels of professionalism and discretion, with a knack for handling sensitive information.
• Proficiency in Microsoft Office and other digital tools.
• Fluency in English; additional languages (Mandarin, Japanese, Arabic, Italian, or French) are a bonus.
• A proactive, problem-solving mindset and the ability to anticipate needs before they arise.

Why Join Them?
This is more than just a job - it's an opportunity to be part of a creative, ambitious, and supportive team that values your contribution. You'll work alongside inspiring leaders, collaborate with world-renowned clients, and play a pivotal role in bringing extraordinary projects to life.

They offer a competitive salary of £75,000 - £80,000 per annum, depending on experience, and the chance to grow within a globally respected agency.

Seniority Level

Mid-Senior level

Employment Type

Full-time

Job Function

Administrative

Industries

Events Services