Executive Assistant to CEO ( renewable energy) Canary Wharf E14 5AB

PA Gold; City Of London; Hybrid; GBP 32,000 - 52,000; Full time

Job summary

PA Gold is seeking an Executive Assistant to support on a range of administrative duties for the Executive. The role requires strong organisation, proactive communication, and the ability to manage complex scheduling and correspondence.

The successful candidate will be highly organised, adaptable, and capable of handling travel planning, meeting preparation, and liaison with multiple departments. The position offers in-person work with potential hybrid days after probation.

Qualifications

• Highly organized and proactive.
• Willing to occasionally work outside standard hours.
• Confident to ask clarifying questions given high technical knowledge in discussions.

Responsibilities

• Act as the point of contact between the Executive and team members/contractors when unavailable.
• Prioritise meetings and emails for the Executive.
• Sort, flag and respond to emails on behalf of the Executive.

Skills

Highly organized

Clear communicator

Typing speed

Adaptable

Education

Driving Licence

Job description

Working schedule: Monday - Friday; 8:30am - 5pm.

Roles and responsibilities:

• Being the point of contact between Executive and team members / contractors when he's unavailable.

• Understanding and prioritising his meetings and emails.

• Email sorting, flagging and responding on behalf of Executive - doing emails together and being dictated the wording.

• Must be able to type quickly with accuracy.

• Meeting, scheduling, and notes/follow up as required.

• Meeting preparation - understanding the key decisions he needs to make and what information he might need to make those.

• Ensuring he's updated constantly and knows of any important changes, or customer emails/messages.

• Travel planning (hotel and flight bookings - inc. itineraries).

• Support on bigger operational projects - pushing projects along, seeking updates or making sure that everyone has the appropriate information.

• Board meeting planning (meeting scheduling, agenda planning, collating of papers, organising catering, distribution of minutes and actions).

• Organising lunch for the Executive.

• Assisting finance / other departments to get the information as needed.

• Liaise with IT, Sales, PR and HR teams on all relevant information.

• Support with all communications with stakeholders.

• Assist with preparing meeting briefs / conducting research on behalf of the Executive.

• Renewing all subscriptions for anything that is needed.

• Adhoc projects and jobs at the direction of Executive.

The ideal candidate:

• The candidate needs to be highly organised, willing to get involved in anything, work hard and be an over communicator.

• The role is largely in 'work hours' but does occasionally require outside hours work.

• It's a challenging, and rewarding role that requires you to be switched on at all times, predetermining the needs of everyone.

• The individual needs to be confident enough to ask questions for clarification as there's a high level of technical knowledge that is often discussed.

Job Type: Full-time

Experience:

• Executive assistant : 5 years (required)

Driving Licence (required)

Work Location: In person with potential for flexi/hybrid days after probation