Executive Assistant to CEO

Union Talent Limited; Greater London; On-site; GBP 65,000 - 75,000; Full time

Benefits offered by this job

Health insurance

Additional benefits

Job summary

Union Talent Limited in London’s Mayfair seeks an experienced Personal Assistant to support the CEO across corporate and private duties.

The role is full-time, office-based with a focus on diary management, correspondence, secretarial tasks, HR administration and end‑to‑end events, requiring discretion and exceptional written communication. Salary £65,000–£75,000 plus benefits; ASAP start.

Qualifications

• Experience as Personal Assistant or Executive Assistant to a C-suite executive.
• Excellent written and spoken English, with strong proofreading skills.
• Experience in regulated or professional environments (finance/legal/healthcare).
• Familiarity with company secretarial administration and filings.
• Proactive, highly organized and able to manage multiple priorities.

Responsibilities

• Manage CEO's business and personal diaries with a 3–4 week forward view.
• Oversee inbox, action items, and scheduling; draft responses.
• Prepare meeting materials, agendas and briefing notes in advance.
• Support business development, CRM management and pipeline tracking.
• Coordinate board papers, governance filings and secretarial tasks.
• Plan and manage events from brief to completion, including vendor liaison.

Skills

Executive Assistant experience

Diary management

Event management

Stakeholder communication

Discretion

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

CRM software

Task management tools

Job description

A business in the health and wellness sector based in Mayfair is seeking an experienced Personal Assistant to support the CEO across both business and private affairs, with the role weighted approximately 80% towards corporate support and 20% towards personal matters.

The successful candidate will be highly organised, proactive and detail-oriented, with the ability to manage competing priorities, anticipate the CEO’s needs and ensure the smooth running of day-to-day operations. The role will involve high-level diary and inbox management, business development support, company secretarial administration and end-to-end event management, alongside personal and family assistance.

This is a full-time, permanent, office-based position offering an excellent opportunity for an experienced C-suite assistant to join an established business in a dynamic environment. Absolute discretion, sound judgement and exceptional written communication skills are essential.

Hours:- Full-time, Monday to Friday, normal office hours, with occasional out-of-hours contact and event attendance

Location:- Mayfair, London

Salary:- £65,000–£75,000 depending on experience, plus health insurance and additional benefits

Start Date:- ASAP

Responsibilities include, but not limited to:

• Managing the CEO’s business and personal diaries, prioritising commitments, anticipating scheduling conflicts and maintaining a three-to-four-week forward view.

• Proactively managing the CEO’s workload, to-do list and priorities, ensuring meetings, deadlines and commitments are effectively coordinated.

• Managing inbox correspondence, drafting responses and ensuring actions, introductions and follow‑ups are completed in a timely manner.

• Preparing the CEO for meetings by coordinating agendas, briefing notes, presentations and relevant documentation in advance.

• Supporting business development through research into prospective clients, partners and opportunities, maintaining CRM records and tracking the business pipeline.

• Drafting, proofreading, editing and formatting proposals, presentations, contracts, board papers, investor documents, policies and reports to an exceptional standard.

• Liaising with stakeholders, professional advisers and suppliers on behalf of the CEO, ensuring correspondence and outstanding actions are followed through.

• Managing company secretarial administration, including Companies House filings, statutory registers, confirmation statements and filing deadlines.

• Supporting HR administration, including maintaining employee records, managing holiday calendars and preparing offer letters and salary‑increase correspondence.

• Assisting with Board of Directors coordination, including meeting papers, records, deadlines and follow‑up actions.

• Maintaining organised filing systems and providing general secretarial and administrative support across the business.

• Planning and managing events from initial brief through to completion, including launches, client experiences and dinners.

• Coordinating venues, suppliers, guest lists, invitations, RSVPs, catering and event logistics, while overseeing operations and welcoming guests on the day.

• Providing ad‑hoc office and client service support, including greeting visitors, answering telephone calls and assisting the client service team when required.

• Managing the CEO’s personal appointments, household arrangements and correspondence with the same level of discretion applied to business matters.

• Coordinating family arrangements for the CEO’s two young children, including school schedules, appointments, holidays, travel and childcare.

Candidates must be / have:

• Demonstrable experience as a Personal Assistant or Executive Assistant supporting a C-suite executive.

• Exceptional organisational skills, with the ability to manage multiple priorities, plan ahead and anticipate requirements.

• Outstanding written and spoken English, with exemplary grammar, spelling, punctuation and proofreading skills.

• Excellent attention to detail and the ability to format and edit important documents to a consistently high standard.

• Experience within a regulated or professional environment, such as financial services, legal, professional services, healthcare or insurance.

• Familiarity with Companies House filings and basic company secretarial administration.

• Proven experience managing events end to end.

• Proficient in Microsoft Outlook, Word, Excel and PowerPoint, with experience using CRM and task management tools.

• Strong communication and stakeholder management skills, with the confidence to liaise professionally at all levels.

• A proactive, self‑motivated and solutions‑focused approach, with the initiative to identify what needs to be done and take ownership.

• Sound judgement and the ability to remain calm, adaptable and effective in a fast‑paced environment.

• Absolute discretion and confidentiality when handling sensitive business, financial and personal information.

• The right to work in the UK and the ability to work from the Mayfair office five days a week.

• Willingness to sign a Non‑Disclosure Agreement (NDA) and provide satisfactory professional references.