Executive Assistant to CEO & DoE/PGMD (Temp, 9 months)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 16,000 - 23,000; Full time

Job summary

Northern Ireland Medical and Dental Training Agency (NIMDTA) is seeking a proactive Executive Assistant to support the CEO and Director of Education/Postgraduate Medical Dean. The role demands high organisation, discretion, and effective coordination with senior management and external stakeholders.

Based in Newtownbreda, it is a full-time position on a temporary contract up to 9 months, with standard hours and a strong emphasis on governance, reporting, and diary management.

Qualifications

• GCSE English and GCSE Mathematics (A-C) or equivalent qualifications to demonstrate literacy and numeracy, or a higher qualification
• Two A Levels or equivalent, or a higher qualification
• 18 months' relevant administrative experience
• OR a minimum of three years' relevant administrative experience
• Experience using Microsoft Office applications, including Word, Excel and PowerPoint

Responsibilities

• Provide comprehensive executive and administrative support to the CEO and DoE/PGMD.
• Act as a first point of contact for communications with government departments, Health and Social Care organisations and other external stakeholders.
• Manage confidential and sensitive information, identifying priorities and responding to urgent matters appropriately.
• Assist with correspondence, report writing and the preparation of executive documentation.
• Arrange and coordinate meetings, appointments, travel and diary commitments.
• Provide administrative support to Senior Management Committee meetings, one-to-one meetings and other corporate working groups.
• Support the preparation of agendas, reports, business cases and governance documentation.
• Maintain effective administrative systems, processes and procedures.
• Use Microsoft Office applications to capture, analyse and present information for reports and management purposes.
• Monitor deadlines, coordinate information and support the effective delivery of corporate objectives.

Job description

Northern Ireland Medical and Dental Training Agency (NIMDTA) is seeking a proactive Executive Assistant to support the CEO and Director of Education/Postgraduate Medical Dean. The role demands high organisation, discretion, and effective coordination with senior management and external stakeholders.

Based in Newtownbreda, it is a full-time position on a temporary contract up to 9 months, with standard hours and a strong emphasis on governance, reporting, and diary management.