Executive PA to CEO & MD – 13m Maternity Cover

ID Medical Group; Milton Keynes; On-site; GBP 45,000 - 55,000; Full time

Job summary

ID Medical is seeking an experienced Personal Assistant to the CEO & MD to provide first-class administrative support. The role demands proactive organisation, excellent communication, and the ability to manage complex schedules in a fast-paced environment.

You will coordinate internal and external meetings, prepare materials, take minutes, and ensure confidentiality across business functions. A minimum of five years’ PA experience at CEO/MD level and strong MS Office skills are essential.

Qualifications

• Minimum 5 years' experience as a Personal Assistant at CEO/MD level in a fast-paced commercial environment.
• Excellent verbal and written communication skills with a professional approach.
• Strong ability to prioritise workloads, multitask, and maintain efficiency under pressure.
• High level of confidentiality, discretion and professionalism.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).
• Highly organised, detail-oriented and adaptable with a problem-solving mindset.

Responsibilities

• Act as the first point of contact for the CEO/MD, handling enquiries and messages professionally.
• Manage emails, ensuring timely responses and appropriate follow-ups.
• Coordinate internal and external meetings, including scheduling, preparing materials, and taking minutes.
• Oversee diary management, ensuring smooth scheduling aligned with priorities.
• Track and follow up on key action points with the CEO/MD and Senior Leadership Team.
• Provide ad hoc administrative support, handling sensitive information with utmost confidentiality.

Skills

Executive PA experience

Communication skills

Multitasking

Discretion & confidentiality

Microsoft Office

Tools

Microsoft Office Suite

Job description

ID Medical is seeking an experienced Personal Assistant to the CEO & MD to provide first-class administrative support. The role demands proactive organisation, excellent communication, and the ability to manage complex schedules in a fast-paced environment.

You will coordinate internal and external meetings, prepare materials, take minutes, and ensure confidentiality across business functions. A minimum of five years’ PA experience at CEO/MD level and strong MS Office skills are essential.