Executive Assistant

The Recruitment Co; Belfast City District; On-site; GBP 26,000 - 38,000; Full time

Benefits offered by this job

Temporary contract (up to 9 months)

Mon-Fri working pattern

Job summary

The Recruitment Co are currently recruiting for an Executive Assistant to join a leading public sector organisation based in Belfast. This is an excellent opportunity for an experienced EA/PA who thrives in a fast-paced environment and supports senior leadership with high-level administrative responsibilities.

Provide proactive executive support, manage complex diaries and meetings, coordinate reports and travel, and ensure discretion with confidential information.

Qualifications

• Experienced Executive Assistant, Personal Assistant or Senior Administrator.
• Experience supporting senior managers or executive-level staff.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.

Responsibilities

• Provide proactive executive support to senior leadership.
• Manage complex diaries, schedules and meeting arrangements.
• Act as a key point of contact for internal and external stakeholders.
• Organise and coordinate senior management meetings, including agendas, papers and minutes.
• Track actions and decisions arising from meetings and support follow-up activities.
• Handle highly confidential and sensitive information with discretion.
• Prepare reports, presentations, correspondence and briefing documents.
• Conduct research and assist with report writing and business documentation.
• Coordinate travel arrangements and associated administration.
• Support governance, compliance and corporate administration activities.
• Maintain effective filing systems, records and documentation.
• Build and maintain positive relationships with a broad range of stakeholders.

Skills

Executive support

Diary management

Stakeholder liaison

Governance & confidentiality

Microsoft Office

Tools

Microsoft Office

Job description

Location: Belfast (BT8)
Hours: Full-Time
Contract: Temporary (up to 9 months)
Start Date: Immediate Start Available

The Recruitment Co are currently recruiting for an Executive Assistant to join a leading public sector organisation based in Belfast.

This is an excellent opportunity for an experienced Executive Assistant, Personal Assistant or Senior Administrator who thrives in a fast-paced environment and is confident supporting senior leadership teams with high-level administrative and organisational responsibilities.

Main Duties

• Provide proactive and comprehensive executive support to senior leadership.
• Manage complex diaries, schedules and meeting arrangements.
• Act as a key point of contact for internal and external stakeholders.
• Organise and coordinate senior management meetings, including preparation of agendas, papers and minutes.
• Track actions and decisions arising from meetings and support follow-up activities.
• Handle highly confidential and sensitive information with discretion.
• Prepare reports, presentations, correspondence and briefing documents.
• Conduct research and assist with report writing and business documentation.
• Coordinate travel arrangements and associated administration.
• Support governance, compliance and corporate administration activities.
• Maintain effective filing systems, records and documentation.
• Build and maintain positive relationships with a broad range of stakeholders.
• Previous experience in an Executive Assistant, Personal Assistant, Senior Administrator or similar support role.
• Experience supporting senior managers or executive-level staff.
• Excellent organisational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage competing priorities and meet deadlines.
• High level of confidentiality and professionalism.
• Strong IT skills including Microsoft Office applications.
• Experience coordinating meetings, diaries and complex workloads.

What’s on Offer?

• Temporary contract for up to 9 months.
• Monday to Friday working pattern.
• Opportunity to gain valuable public sector experience.
• Support from The Recruitment Co throughout your assignment.