Executive Assistant To CEO

Allen Associates; Chilton; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

30 days holiday plus Bank Holidays

Comprehensive benefits package

Professional growth opportunities

Hybrid work arrangements

Job summary

Allen Associates is seeking an Executive Assistant to the CEO for a 12-month FTC. You'll manage the CEO's complex schedule, travel arrangements, and administrative tasks while fostering clear communication with stakeholders. This role offers a competitive salary of £40,000 - £45,000 and a supportive hybrid working environment.

Key qualifications include proven executive support experience, exceptional organisational skills, and proficiency in Microsoft Office. The organisation promotes inclusivity and professional growth, providing 30 days holiday, a comprehensive benefits package, and opportunities for involvement in high-profile sector events.

Qualifications

• Proven experience supporting a CEO or senior leadership team.
• Strong organisational skills with meticulous attention to detail.
• Experience managing complex diaries and stakeholder communications.

Responsibilities

• Managing complex diaries and scheduling appointments for the CEO.
• Coordinating travel arrangements and accommodation for meetings.
• Preparing agendas and minute-taking for Board meetings.

Skills

Organisational skills

Microsoft Office suite proficiency

Stakeholder communication

Governance administration

Attention to detail

Digital tools and AI awareness

Resilience and adaptability

Job description

Executive Assistant To CEO (12-Month FTC)

Are you ready to utilise your executive support expertise in a high-impact role supporting a CEO? As the Executive Assistant to the CEO, you will be at the heart of an influential and evolving organisation. Your organisational prowess, professionalism, and proactive approach will enable you to thrive in a fast-paced environment, providing vital support to the organisation's leadership while developing your experience at the highest level.

Responsibilities

• Managing complex diaries and scheduling appointments to optimise the CEO's time and priorities.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.

Rewards

• Competitive salary of £40,000 - £45,000 per annum, depending on experience.
• A supportive, collaborative work environment aligned with core values of trust, inclusivity, and innovation.
• Hybrid work arrangements available, providing flexibility in balancing remote work with on-site requirements.
• 30 days holiday plus Bank Holidays, with options for flexible leave.
• Comprehensive benefits package, including pension scheme, health cash plan, life assurance, employee discounts, and wellbeing programmes.
• Opportunities for professional growth through exposure to senior leadership activities, stakeholder engagement, and organisational initiatives.
• Involvement in high‑profile events within the sector, supporting impactful and purpose‑driven work.

Experience Essentials

• Proven experience supporting a CEO, Executive Director, or senior leadership team.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft Office suite including Word, Excel, Teams, and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute‑taking, board reporting, and governance processes.
• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.
• Awareness of digital tools, AI, and productivity software to enhance efficiency.
• Demonstrable resilience, adaptability, and ability to manage competing priorities.

Location

While this role offers flexibility through hybrid working arrangements, you should be prepared to be on site when required. Travel to events or meetings outside usual working hours may be necessary. Due to the location of the role you will need access to a car. The organisation provides on‑site parking with EV charging facilities.

The Company

The organisation is a well‑established entity committed to supporting its members and advancing its sector through advocacy, innovation, and strategic initiatives. It values collaboration, trust, and inclusivity, shaping a positive and forward‑thinking workplace. With a focus on long‑term sustainability and impact, the company offers a dynamic environment where professionals can develop their skills, contribute to meaningful projects, and work towards shared goals within a purpose‑driven culture.