Executive Assistant To CEO

Allen-Associates; Oxford; On-site; GBP 40,000 - 45,000; Full time

Benefits offered by this job

Pension scheme

Health cash plan

Life assurance

Employee discounts

Wellbeing programmes

30 days holiday + BH

Job summary

Allen-Associates is seeking an Executive Assistant to the CEO to provide high-level executive support in a fast-paced, governance‑driven environment. You will manage the CEO’s diary, coordinate travel, prepare board materials, and liaise with senior stakeholders to enable strategic initiatives.

The role offers hybrid work arrangements, 30 days holiday plus Bank Holidays, and a comprehensive benefits package including pension, health cash plan, life assurance, and wellbeing programmes.

Qualifications

• Proven experience supporting a CEO or senior leadership team.
• Excellent organisation with meticulous attention to detail.
• Proficient in Word, Excel, Teams and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.
• Awareness of digital tools, AI, and productivity software to enhance efficiency.
• Demonstrable resilience, adaptability, and ability to manage competing priorities.

Responsibilities

• Manage complex diaries and scheduling for the CEO.
• Coordinate travel arrangements and accommodation for meetings.
• Prepare agendas, supporting materials, and minutes for Board meetings and governance forums.
• Act as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administer correspondence, emails, and priorities to facilitate operational efficiency.
• Assist with high-level project coordination and liaising with senior leadership and Board members.
• Support event planning and participation in industry engagements and conferences.
• Contribute to continuous process improvements through the use of digital tools and AI where appropriate.

Skills

CEO support

Diary management

Stakeholder comms

Governance admin

Board reporting

Minute-taking

Relationship building

AI tools

Prioritization

Attention to detail

Tools

Microsoft Word

Microsoft Excel

Microsoft Teams

Microsoft Outlook

Job description

Are you ready to utilise your executive support expertise in a high-impact role supporting a CEO? As the Executive Assistant to the CEO, you will be at the heart of an influential and evolving organisation. Your organisational prowess, professionalism, and proactive approach will enable you to thrive in a fast-paced environment, providing vital support to the organisation’s leadership while developing your experience at the highest level.

This position will involve, but will not be limited to:

• Managing complex diaries and scheduling appointments to optimise the CEO’s time and priorities.
• Coordinating travel arrangements and accommodation for meetings and events across various locations.
• Preparing and distributing agendas, supporting materials, and minute-taking for Board meetings and governance forums.
• Acting as a key point of contact for internal and external stakeholders, ensuring clear and professional communication.
• Administering correspondence, emails, and priorities to facilitate operational efficiency.
• Assisting with high-level project coordination and liaising with senior leadership and Board members.
• Supporting event planning and participation in industry engagements and conferences.
• Contributing to continuous process improvements through the use of digital tools and AI where appropriate.
• Competitive salary of £40,000 - £45,000 per annum, depending on experience.
• A supportive, collaborative work environment aligned with core values of trust, inclusivity, and innovation.
• Hybrid work arrangements available, providing flexibility in balancing remote work with on-site requirements.
• 30 days holiday plus Bank Holidays, with options for flexible leave.
• Comprehensive benefits package, including pension scheme, health cash plan, life assurance, employee discounts, and wellbeing programmes.
• Opportunities for professional growth through exposure to senior leadership activities, stakeholder engagement, and organisational initiatives.
• Involvement in high-profile events within the sector, supporting impactful and purpose-driven work.

The Company

The organisation is a well-established entity committed to supporting its members and advancing its sector through advocacy, innovation, and strategic initiatives. It values collaboration, trust, and inclusivity, shaping a positive and forward-thinking workplace. With a focus on long-term sustainability and impact, the company offers a dynamic environment where professionals can develop their skills, contribute to meaningful projects, and work towards shared goals within a purpose-driven culture.

Executive Assistant To CEO Experience Essentials

• Proven experience supporting a CEO, Executive Director, or senior leadership team.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft Office suite including Word, Excel, Teams, and Outlook.
• Experience managing complex diaries, stakeholder communications, and governance administration.
• Knowledge of minute-taking, board reporting, and governance processes.
• Ability to work with senior stakeholders, build relationships, and handle sensitive information confidently.
• Awareness of digital tools, AI, and productivity software to enhance efficiency.
• Demonstrable resilience, adaptability, and ability to manage competing priorities.