Executive Assistant to CEO

High Seat Ltd; Batley; On-site; GBP 34,000 - 40,000; Full time

Benefits offered by this job

Health cash plan - cashback on dental,

Discounted shopping & gym memberships

Brilliant colleague discount

30 days' holiday (pro rata)

Contributory pension and death-in‑serv

Discretionary bonus

Free onsite parking

Lovely surprise & delight events

Job summary

High Seat Ltd in Batley seeks an experienced Executive Assistant to provide comprehensive support to the Group Operations Director and CEO. The role requires proactive, professional, and confidential handling of executive calendars, correspondence, and travel arrangements.

You will coordinate meetings, prepare agendas and reports, liaise with internal and external stakeholders, and support strategic projects while maintaining discretion.

Qualifications

• Proven experience as an Executive Assistant to a CEO or senior executive.
• Extensive diary management experience with complex schedules.
• Experience booking, coordinating, and hosting meetings in the absence of the CEO.
• Excellent verbal and written communication; able to liaise with stakeholders at all levels.
• Strong organisational skills and attention to detail.
• Independent working style with initiative and ability to manage multiple priorities.
• Professional, discreet approach to work.
• Advanced Microsoft Office skills and collaboration tools.

Responsibilities

• Provide comprehensive executive support to the CEO, including complex diary and inbox management.
• Coordinate, schedule, and organise meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact for internal and external stakeholders.
• Build and maintain effective working relationships across the organisation and with external partners.
• Attend meetings as required, take minutes, and follow up on actions.
• Book, coordinate, and host meetings in the absence of the CEO, ensuring productive discussions and clear actions.
• Support the CEO with strategic projects and organisational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Communication

Discretion & confidentiality

Project support

Tools

Microsoft Office

Scheduling tools

Job description

Executive Assistant to the Group Operations Director

Location: HSL Chairs, Batley
Salary: £34,000.00 - £40,000.00 per annum
Contract: Fixed Term Contract (12 months Maternity Cover)

We are seeking a highly professional, proactive, and experienced Executive Assistant to the CEO to provide exceptional administrative and organisational support at executive level.

This is a pivotal role that requires an individual who can manage competing priorities, act as a trusted representative of the CEO, and maintain the highest levels of professionalism, discretion, and confidentiality.

Our feel-good benefits:

• Health cash plan - cashback on dental, optical and more
• Discounted shopping & gym memberships with Westfield Rewards
• Brilliant colleague discount (friends and family too!)
• 30 days' holiday (pro rata), rising to 33 with long service
• Contributory pension and death-in-service cover
• Discretionary bonus
• Free onsite parking (at most locations)
• Lovely surprise & delight events throughout the year

Key Responsibilities

• Provide comprehensive executive support to the CEO, including complex diary and inbox management.
• Coordinate, schedule, and organise meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact for internal and external stakeholders.
• Build and maintain effective working relationships across the organisation and with external partners.
• Attend meetings as required, take minutes, and follow up on actions.
• Book, coordinate, and host meetings in the absence of the CEO, ensuring discussions remain productive and actions are effectively communicated and delivered.
• Support the CEO with strategic projects and organisational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Essential Requirements

The successful candidate must have:

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Extensive diary management experience, including managing complex schedules and competing priorities.
• Experience booking, coordinating, and hosting meetings in the absence of the CEO.
• Exceptional people skills with the ability to build credibility and rapport with stakeholders at all levels.
• Outstanding verbal and written communication skills and the ability to communicate confidently and effectively on behalf of the CEO.
• Strong organisational skills with excellent attention to detail.
• The ability to work independently, use initiative, and manage multiple priorities simultaneously.
• A professional, discreet, and highly confidential approach to work.
• Advanced Microsoft Office skills and experience using scheduling and collaboration tools.

Personal Attributes

We are looking for someone who is:

• Confident, approachable, and professional.
• Highly organised and solutions focused.
• Resilient and adaptable in a fast-paced environment.
• Diplomatic and able to influence and communicate effectively with a wide range of stakeholders.
• A strong ambassador for the CEO and the organisation.