Executive Assistant to CEO

HSL Chairs; Batley; On-site; GBP 34,000 - 40,000; Full time

Benefits offered by this job

Health cash plan

Discounted shopping & gym

Brilliant colleague discount

30 days holiday (pro rata)

Contributory pension

Discretionary bonus

Free onsite parking

Events throughout the year

Job summary

HSL Chairs is seeking an Executive Assistant to the Group Operations Director, providing high-level administrative support to the CEO at Batley. This role requires managing complex diaries, coordinating meetings and travel, and preparing reports and presentations.

You will act as a key liaison with internal and external stakeholders, build strong working relationships, and handle confidential information with discretion.

Qualifications

• Proven experience as an Executive Assistant to a CEO or senior executive.
• Extensive diary management experience handling complex schedules and competing priorities.
• Experience booking, coordinating and hosting meetings in the CEO's absence.
• Exceptional people skills with ability to build credibility with stakeholders at all levels.
• Outstanding verbal and written communication and ability to speak on behalf of the CEO.
• Strong organisational skills with meticulous attention to detail.
• Ability to work independently, use initiative and manage multiple priorities.

Responsibilities

• Provide comprehensive executive support to the CEO, including complex diary and inbox management.
• Coordinate, schedule, and organise meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence for the CEO.
• Act as a key point of contact for internal and external stakeholders.
• Attend meetings, take minutes, and follow up on actions.
• Build and maintain relationships across the organisation and with external partners.
• Host meetings in the absence of the CEO and ensure productive discussions and delivered actions.
• Support the CEO with strategic projects and organisational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Skills

Executive support

Diary management

Meeting coordination

Stakeholder management

Communication skills

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Executive Assistant to the Group Operations Director

Location: HSL Chairs, Batley

Salary: £34,000.00 - £40,000.00 per annum

Contract: Fixed Term Contract (12 months Maternity Cover)

We are seeking a highly professional, proactive, and experienced Executive Assistant to the CEO to provide exceptional administrative and organisational support at executive level.

This is a pivotal role that requires an individual who can manage competing priorities, act as a trusted representative of the CEO, and maintain the highest levels of professionalism, discretion, and confidentiality.

Our feel-good benefits:

• Health cash plan - cashback on dental, optical and more
• Discounted shopping & gym memberships with Westfield Rewards
• Brilliant colleague discount (friends and family too!)
• 30 days' holiday (pro rata), rising to 33 with long service
• Contributory pension and death-in-service cover
• Discretionary bonus
• Free onsite parking (at most locations)
• Lovely surprise & delight events throughout the year

Key Responsibilities

• Provide comprehensive executive support to the CEO, including complex diary and inbox management.
• Coordinate, schedule, and organise meetings, events, and travel arrangements.
• Prepare meeting agendas, presentations, reports, and correspondence on behalf of the CEO.
• Act as a key point of contact for internal and external stakeholders.
• Build and maintain effective working relationships across the organisation and with external partners.
• Attend meetings as required, take minutes, and follow up on actions.
• Book, coordinate, and host meetings in the absence of the CEO, ensuring discussions remain productive and actions are effectively communicated and delivered.
• Support the CEO with strategic projects and organisational initiatives.
• Handle sensitive and confidential information with absolute discretion.

Essential Requirements

• Proven experience as an Executive Assistant supporting a CEO or senior executive.
• Extensive diary management experience, including managing complex schedules and competing priorities.
• Experience booking, coordinating, and hosting meetings in the absence of the CEO.
• Exceptional people skills with the ability to build credibility and rapport with stakeholders at all levels.
• Outstanding verbal and written communication skills and the ability to communicate confidently and effectively on behalf of the CEO.
• Strong organisational skills with excellent attention to detail.
• The ability to work independently, use initiative, and manage multiple priorities simultaneously.
• A professional, discreet, and highly confidential approach to work.
• Advanced Microsoft Office skills and experience using scheduling and collaboration tools.

Personal Attributes

• Confident, approachable, and professional.
• Highly organised and solutions focused.
• Resilient and adaptable in a fast-paced environment.
• Diplomatic and able to influence and communicate effectively with a wide range of stakeholders.
• A strong ambassador for the CEO and the organisation.