Executive Assistant & Office Operations Lead

Source 4; Bracknell; On-site; GBP 30,000 - 42,000; Full time

Job summary

Source 4 is seeking an experienced Office Manager in Bracknell to provide comprehensive HR administrative support and serve as Executive Assistant to the CEO. The role also covers Health & Safety and Facilities for a business of around 130 employees, reporting to the HR Director.

This high-visibility role demands exceptional diary management, strong stakeholder engagement, and the ability to drive administrative excellence in a fast-paced environment.

Qualifications

• Experience in an Executive Assistant, Personal Assistant, HR Assistant, Senior Administrator, or similar role.
• Significant experience supporting senior leaders, ideally CEO or Director level.
• Exceptional diary management skills for complex calendars.
• Experience arranging domestic and international travel.
• Strong HR administration experience including recruitment, onboarding, employee records and HR systems.
• Experience handling confidential information and GDPR compliance.
• Excellent organisational and communication skills, with attention to detail.
• Experience using AI tools to improve productivity and documentation.

Responsibilities

• Executive Assistant support to CEO: manage complex diary, gatekeeper, and travel arrangements.
• Coordinate meetings, agendas, and board/Senior Leadership Team materials.
• HR administration: recruitment coordination, onboarding/offboarding, HR records, GDPR compliance.
• Health & Safety administration and facilities coordination across ~130 staff.
• Prepare presentations, reports and business correspondence with discretion.

Skills

Executive support

HR administration

Diary management

Stakeholder management

MS Office

Travel coordination

GDPR compliance

AI tools

Tools

Microsoft Copilot

ChatGPT

Outlook

PowerPoint

Excel

Word

Job description

Source 4 is seeking an experienced Office Manager in Bracknell to provide comprehensive HR administrative support and serve as Executive Assistant to the CEO. The role also covers Health & Safety and Facilities for a business of around 130 employees, reporting to the HR Director.

This high-visibility role demands exceptional diary management, strong stakeholder engagement, and the ability to drive administrative excellence in a fast-paced environment.