Executive Assistant & Office Manager — Strategic, Hands-On Support

Ocean Wall Ltd; Greater London; On-site; GBP 42,000 - 65,000; Full time

Job summary

Ocean Wall Ltd. seeks an experienced Executive Assistant to be the heart of our London office. You will support the Chairman directly and ensure the office runs smoothly every day.

Responsibilities include managing the Chairman’s diary, travel bookings, coordinating with the COO on strategic projects, and organizing meetings and events. You’ll be the first point of contact for clients and guests, handling office logistics and basic IT support.

Qualifications

• At least 5 years’ experience as an EA, Office Manager or in a similar role.
• Highly organized and proactive, with excellent attention to detail.
• You take ownership and see things through, and you ask questions rather than assume.
• Strong written and verbal communication.
• Warm and approachable, the kind of person who makes people feel welcome.
• Proficient in Microsoft Office.

Responsibilities

• Run the Chairman’s diary, meeting prep, and travel and restaurant bookings.
• Support the COO on strategic and operational projects, from commercial and legal work to events and new-hire onboarding.
• Organise internal and external meetings, team offsites and client events.
• Welcome clients, partners and guests as the first point of contact in the office.
• Manage office logistics, suppliers, building management and basic IT support.

Skills

Highly organized

Attention to detail

Strong communication

Warm & approachable

Ownership

MS Office

Canva

Adobe

Monday.com

Tools

Microsoft Office Suite

Job description

Ocean Wall Ltd. seeks an experienced Executive Assistant to be the heart of our London office. You will support the Chairman directly and ensure the office runs smoothly every day.

Responsibilities include managing the Chairman’s diary, travel bookings, coordinating with the COO on strategic projects, and organizing meetings and events. You’ll be the first point of contact for clients and guests, handling office logistics and basic IT support.