Executive Assistant/ Office Manager (3 days per week, temp)

Honeycomb Jobs Ltd; Belfast City District; On-site; GBP 17,000 - 28,000; Part time

Benefits offered by this job

Temporary position

Part-time role

Based in Belfast

Job summary

Honeycomb is partnering with a government-facing organisation to recruit an experienced Executive Assistant / Office Manager on a temporary basis. The role is part-time, three days per week, based in Belfast, focusing on high-level administrative support to senior management.

You will manage diaries, coordinate meetings, prepare correspondence and meeting papers, take minutes, and act as a key contact for stakeholders while safeguarding confidentiality.

Qualifications

• Must have EA/PA or Office Management experience.
• Excellent organisational and time management skills.
• Strong written and verbal communication.
• Proficient with MS Word, Outlook and Excel.
• Experience handling confidential information.
• Ability to work independently and use initiative.

Responsibilities

• Provide comprehensive administrative and secretarial support to senior management.
• Manage busy diaries, coordinate meetings and organise appointments.
• Prepare correspondence, reports, meeting papers and other documentation.
• Arrange meetings, take minutes and follow up on agreed actions.
• Act as a key contact for internal and external stakeholders.
• Oversee general office management and ensure efficient operation.
• Coordinate office supplies and day-to-day administrative requirements.

Skills

Executive support

Diary management

Secretarial support

Organisational skills

Time management

Written communication

Verbal communication

Independent working

Initiative

Stakeholder management

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

The Company

Honeycomb is delighted to be working alongside an organisation who works with government departments on various software projects to recruit an experienced Executive Assistant / Office Manager on a temporary basis.

The Role

This is a varied and important role providing high-level administrative and organisational support to the organisation, helping to ensure the smooth day-to-day running of the office and supporting senior management.

Working three days per week, you will take responsibility for a range of executive support and office management duties, including:

• Providing comprehensive administrative and secretarial support to senior management.


• Managing busy diaries, coordinating meetings and organising appointments.


• Preparing correspondence, reports, meeting papers and other documentation.


• Arranging meetings, taking minutes and following up on agreed actions.


• Acting as a key point of contact for internal and external stakeholders.


• Overseeing general office management, ensuring the office operates efficiently.


• Coordinating office supplies, facilities and day-to-day administrative requirements.


• Handling confidential and sensitive information with discretion and professionalism.


• Supporting wider business operations and providing assistance with ad hoc projects as required.

The Person

The successful candidate will be an experienced Executive Assistant or Office Manager who is highly organised, proactive and comfortable working in a busy professional environment.

Essential criteria:

• Previous experience in an Executive Assistant, Personal Assistant or Office Management role.


• Excellent organisational and time management skills, with the ability to manage competing priorities.


• Strong written and verbal communication skills.


• Confident using Microsoft Office, particularly Word, Outlook and Excel.


• Experience preparing documentation, coordinating meetings and managing diaries.


• A high level of professionalism and the ability to handle confidential information.


• The ability to work independently and use initiative.

The Package & Benefits

• Temporary position with an immediate start.


• Part-time hours, working 3 days per week.

Disclaimer

Honeycomb is committed to providing equal opportunities to all applicants. We welcome applications from all suitably qualified candidates regardless of age, gender, disability, race, religion or belief, sexual orientation or any other protected characteristic.