Executive Assistant (Maternity Cover)

Hail Partners Limited; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Completion bonus

Hybrid work model

Job summary

HAIL Partners is seeking an Executive Assistant to support four executives, including the Managing Director whose travel takes priority and who sits on seven boards. The role is a traditional EA remit—diary, travel and expenses—executed at pace within a warm, respectful culture.

The team is strong and supportive; the office is in Chelsea. Hybrid working is offered (four days in the office, one from home) with a comprehensive benefits package including a completion bonus.

Qualifications

• Around 4-10 years’ experience in an EA or assistant role.
• Background in private equity or a similar fast-paced environment.
• A team player who’s happy to step in and support colleagues.
• Strong organisation and attention to detail across multiple tasks.

Responsibilities

• High-volume diary management, juggling shifting priorities accurately.
• Frequent international travel, often multi-leg trips.
• Keeping on top of expenses.
• Occasional event support.
• Working with the wider EA team to cover for each other.

Skills

Diary management

Travel coordination

Expense management

Team player

Attention to detail

Job description

HAIL Partners is supporting a longstanding client, a private equity firm with a great work/life balance and a warm, respectful culture. The pace is fast and everyone works hard, but there’s no out-of-hours work and people make sure they switch off.

The EA team is strong and supportive. Everyone jumps in to cover holidays or lend a hand when things get busy. The office is in stunning Chelsea, and turnover is very low.

About the role

You’ll primarily support four execs, with lighter support for three juniors. The MD will take up most of your time. It’s a traditional EA remit of diary, travel and expenses, but at pace. The MD travels at least three times a month, often to the US, and sits on seven boards, so there are some complex itineraries.

Responsibilities

• High-volume diary management, juggling shifting priorities accurately
• Frequent international travel, often multi-leg trips
• Keeping on top of expenses
• Occasional event support
• Working with the wider EA team to cover for each other

Requirements

• Around 4-10 years’ experience in an EA or assistant role
• Background in private equity or a similar fast-paced environment
• A team player who’s happy to step in and support colleagues
• Strong organisation and attention to detail across multiple tasks

The firm offers hybrid working (four days in the office, one from home) and a strong benefits package, including a completion bonus.