Executive Assistant

Stour Bay Partnership Limited; Greater London; Hybrid; GBP 35,000 - 48,000; Full time

Benefits offered by this job

Hybrid work

Free lunch

Job summary

Stour Bay Partnership Limited, based near the Strand in central London, seeks an experienced Executive Assistant to support the Director of People & Culture, Co-Managing Partner and Senior Partner. The role offers a hybrid pattern (3 days in the office / 2 from home) with a free lunch and 9.30am–5.30pm hours.

You will manage complex diaries, handle confidential communications, coordinate travel, and provide high-level admin support to senior leaders.

Qualifications

• Experience supporting C-suite or senior leadership in a professional services environment.
• Excellent written and verbal communication with meticulous attention to detail.
• Ability to manage multiple calendars, travel arrangements and confidential information.

Responsibilities

• Manage senior leaders' inboxes and draft responses with discretion.
• Complex diary management including meetings, board engagements and leadership events.
• Prepare agendas, materials and minutes; track action items and follow-ups.
• Support board packs and key documents for leadership meetings.
• Act as main point of contact between leadership and departments; coordinate cross-functional work.
• Coordinate travel logistics and accommodate cost-effective arrangements.
• Provide maternity cover for Private Client Team for up to 12 months.
• Assist with training logistics and room bookings.

Skills

Diary management

Inboxes & email handling

Discretion & confidentiality

Microsoft Office

Stakeholder management

Communication skills

Organisational skills

Travel logistics

Education

Experience as Senior EA or similar

Tools

MS Office Suite

Document management systems

Job description

I am working with a law firm based in the Strand and they are looking for an EA to support Director of People and Culture, Co-Managing Partner and Senior Partner. The firm also offer hybrid working (3 days in the office/2 from home) together with a free lunch. The hours are 9.30am-5.30pm.

Flexibility is essential in this role, as you may be required to work outside of the core hours to meet the demands of the leadership team and the business.

The role

As an experienced Executive Assistant, you will deliver excellence in providing high-level support to members of the senior leadership team, including the Co-Managing Partner, People & Culture Director, and the Senior Partner on Fridays. The role will enable them to perform to the highest levels possible as they deliver in their leadership roles. This role is integral to the smooth operations of the firm’s leadership team, acting as a trusted advisor to the firm’s most senior leaders.

In addition to supporting the leadership team, you will also provide maternity cover for the Private Client Team including 2 Partners, a Managing Associate and 2 Associates for a period of up to 12 months, ensuring continuity and high-quality support during this time.

Key responsibilities

• Manage inboxes efficiently, prioritising communications and drafting or responding on behalf of stakeholders with utmost discretion and professionalism.
• Highly complex diary management: coordinating and organising internal and external meetings that includes Board meetings management meetings, and firm-wide leadership engagements.
• Prepare agendas, compile relevant materials, record and distribute meeting minutes, and ensure timely follow up on action items.
• Provide support with the preparation of board packs and key documents.
• Act as a key point of contact, liaising with board members and business services teams to ensure alignment and the timely delivery of commitments.
• Serve as a conduit between leadership and various departments such as Business Services, fostering effective communication and collaboration.
• Handle confidential and sensitive information with the highest level of discretion, safeguarding the firm’s reputation and maintaining client trust.
• Coordinate complex schedules across multiple stakeholders and external engagements, ensuring seamless planning and execution.
• Arrange travel logistics, including itineraries and accommodation, ensuring cost-effective and efficient solutions.
• Handle logistics for the firm’s training such as organising meeting room bookings.

Experience & skills

• Strong written and verbal communication skills.
• Excellent organisational abilities with strong attention to detail.
• Proficient with Microsoft Office Suite (Word, PowerPoint, Excel); familiarity with legal support tools or document management systems is a plus.
• Comfortable dealing with confidential matters and maintaining discretion.
• Adaptable, proactive, and able to thrive under pressure in a fast-paced setting.
• Strong interpersonal skills and ability to build effective working relationships with stakeholders at all levels.