Executive Assistant

eTeam; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

eTeam is seeking an experienced Executive Assistant for maternity cover support for a 12-month period. You will work closely with senior leadership, providing strategic administrative support while managing competing priorities.

This hybrid role allows for flexibility, working from home most of the time with occasional office days. Responsibilities include managing complex schedules, organizing travel, and handling confidential information. A proactive, detail-oriented approach is essential for success in this high-impact environment.

Qualifications

• Experience as an Executive Assistant.
• Ability to handle complex diary scheduling.
• Strong communication skills and professionalism.

Responsibilities

• Provide comprehensive support to the executive.
• Manage complex diary and calendar scheduling.
• Act as the first point of contact for the executive.
• Coordinate travel arrangements and manage expenses.
• Handle confidential information with discretion.

Skills

Attention to detail

Problem-solving

Time management

Discretion

Job description

We're looking for an experienced and proactive Executive Assistant to provide maternity cover support for a 12 month period. This is a fantastic opportunity to join a fast-paced, high-impact environment and work closely with senior leadership.

We need a true business partner and trusted advisor to provide comprehensive support to our Executive, anticipating needs, managing competing priorities, and ensuring our Executive can operate at their most effective.

You'll step into a well-established role, supporting the SVP EMEA, with a wide range of administrative and strategic tasks, ensuring continuity and seamless operations during the cover period.

This is a maternity cover position for the current EA, who has worked with this Executive for a number of years. The EA will still be in position during the start of this role, to help fully onboard you and support you as you ramp up in this role.

This is a Hybrid position. A few days a month in office (never more than twice a week) and the rest of the time working from home. There may be 3 short European trips throughout the year.

Key Responsibilities

• First and foremost is to be a trusted business partner to the Execut
• ive.Manage complex diary and calendar scheduling across multiple time zones, prioritising and adapting as ne
• neededAct as the first point of contact for the executive, handling correspondence and requests with discre
• tionCoordinate and prepare materials for internal and external meetings, including agendas, briefings, and follow-up act
• ionsOrganise travel arrangements — flights, accommodation, ground transport, and itinera
• riesProcess expenses and manage budget trac
• kingBuild and maintain strong relationships with internal stakeholders and external part
• nersSupport event planning and coordination for team offsites, leadership meetings, quarterly All Hands and business rev
• iewsHandle confidential information with the utmost professiona
• lismManage ad hoc projects and priorities as they a
• rise

About You

You are an experienced Executive Assistant with a positive attitude, who takes pride in delivering seamless, high-quality support. You bring exceptional attention to detail, sound judgement, and the ability to handle sensitive and confidential information with discretion. You are a natural problem-solver who is comfortable managing complexity and adapting quickly to changing priorities. You approach every task with professionalism, warmth, and a can-do attitude. You are a team player, who get's it done and does it right!