Executive Assistant - Leading Global Architecture Firm

Anderson Hoare Limited; Greater London; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Anderson Hoare Limited is seeking an Executive Assistant to support senior leaders in a fast-paced, international environment. The role requires proactive diary management, travel coordination across UK and international destinations, and high standards of discretion and confidentiality.

You will draft communications, prepare reports, arrange meetings, and provide general administrative support while building strong cross-team relationships.

Qualifications

• Experience supporting senior executives.
• 3

Responsibilities

• Manage complex diaries and scheduling amidst changing priorities.
• 2

Skills

Executive support

Diary & travel management

Discretion & confidentiality

Communication & organisation

MS Office proficiency

Prioritisation & multitasking

Reliability & attention to detail

Team collaboration & adaptability

Tools

Microsoft Office Suite

Job description

A leading global architecturefirm is seeking an exceptional Executive Assistant. This role requires initiative, flexibility, discretion and the ability to manage competing priorities independently.

Salary: £50,000 plus discretionary bonus and excellent company benefits. Please note this role requires five days per week on-site.

Key Responsibilities

• Manage complex diaries and scheduling, adjusting to changing priorities


• Act as a key point of contact, handling communications and gatekeeping as needed


• Coordinate UK and international travel, including logistics and documentation


• Manage correspondence (emails, calls, documents), including drafting responses


• Prepare reports, meeting agendas and follow-up actions


• Organise meetings, including logistics, materialsand room setup


• Provide general administrative support (expenses, filing, document preparation)


• Conduct research and support projects as required


• Build effective working relationships across teams and departments


• Maintain high standards of organisation, confidentiality, and professionalism


• Assist with ad hoc tasks as needed

Skills & Experience

• Proven experience supporting senior executives


• Strong diary and travel management skills


• High level of discretion and confidentiality


• Excellent communication and organisational abilities


• Proficiency in Microsoft Office (Outlook, Word, Excel)


• Ability to prioritise, multitaskand work under pressure


• Proactive, reliable and detail-oriented


• Professional, adaptableand team-oriented