Executive Assistant to C-Suite

Artemis Human Capital; Belfast City District; On-site; GBP 40,000 - 60,000; Full time

Job summary

Artemis Human Capital supports a globally recognised client in Belfast, seeking an experienced EA to the CEO and CFO. You will manage diaries, travel, and logistics, while preparing briefing materials and coordinating with stakeholders. Exceptional organisation, judgement, and complete discretion are essential for success.

The role requires a proactive, solutions-focused professional who thrives in a fast-paced, entrepreneurial culture and can handle sensitive information with confidence.

Qualifications

• Significant experience supporting senior leaders or C-suite executives in fast-paced organisations.
• Strong track record managing complex diaries, travel and shifting priorities.
• Proven discretion with confidential information.
• Excellent written and verbal communication, with confidence engaging senior stakeholders.
• Advanced organisation and time management, with high attention to detail.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel).
• Proactive and solutions-focused, with a vibrant, entrepreneurial culture fit.

Responsibilities

• Proactively manage schedules, meetings and priorities to maximise executives' time.
• Coordinate domestic and international travel, including itineraries and bookings.
• Prepare high-quality reports, meeting packs, presentations and briefing materials.
• Act as a key point of contact for internal and external stakeholders.
• Anticipate needs, resolve issues with sound judgement and handle sensitive information with discretion.
• Provide administrative and coordination support for meetings and projects, plus ad-hoc duties as required.

Skills

Diary management

Travel coordination

Stakeholder engagement

Communication

Microsoft Office

Discretion

Organization

Tools

Microsoft Office Suite

Job description

Our client is a globally recognised brand known for innovation, ambition and high quality. A leading manufacturing supplier to major exhibitions, sporting events and retailers worldwide, they are an entrepreneurial, people-focused business with an impressive international client base.

The role

This is a pivotal position providing proactive, high-level support to the CEO and CFO. You will act as a trusted partner, managing complex diaries, priorities and logistics to keep executive activity running smoothly. Exceptional organisation, sound judgement and absolute discretion are essential.

Key responsibilities

• Proactively manage schedules, meetings and priorities to maximise the executives' time;
• Coordinate domestic and international travel, including itineraries and bookings;
• Prepare high-quality reports, meeting packs, presentations and briefing materials;
• Act as a key point of contact for internal and external stakeholders;
• Anticipate needs, resolve issues with sound judgement and handle sensitive information with complete discretion;
• Provide administrative and coordination support for meetings and projects, plus ad-hoc duties as required.

About you

• Significant experience supporting senior leaders or C-suite executives in a fast-paced organisation;
• Strong track record managing complex diaries, travel and shifting priorities;
• Proven discretion with confidential information;
• Excellent written and verbal communication, with confidence engaging senior stakeholders;
• Advanced organisation and time management, with high attention to detail;
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel);
• Proactive and solutions-focused, with a strong fit for a vibrant, entrepreneurial culture.

Contact

Nicky Strutt