Executive Assistant & Front Office Lead

Cube Global LLC.; Greater London; On-site; GBP 40,000 - 65,000; Full time

Job summary

Cube Global LLC, a RegTech business delivering AI-powered regulatory intelligence, seeks a proactive Front of House and Executive Assistant to join our London office. You will be the first point of contact for visitors, support the reception, and help maintain a welcoming, professional environment.

You'll undertake EA duties for the C-Suite, including diary management, travel coordination, meeting prep and document drafting, with growth into a broader EA role as you gain exposure to leadership.

Qualifications

• Experience in a busy reception or front-of-house role.
• Exposure to EA duties such as diary management and travel booking.
• Excellent written and verbal communication, highly organized.

Responsibilities

• Front-of-House: be the first point of contact for visitors and guests, delivering a warm, professional experience.
• Reception management: answer/direct calls, handle deliveries, maintain visitor logs.
• Oversee meeting room bookings and prep rooms ahead of meetings.
• Maintain office supplies and vendor relationships; ensure office runs smoothly.
• Support onboarding of new joiners and departmental events coordination.
• Uphold confidentiality and professional standards across operations.
• Executive Assistant: manage C-Suite diaries, coordinate meetings and prepare briefs.
• Draft/Review executive correspondence and presentations to a high standard.
• Arrange domestic/international travel with itineraries and align with policy.
• Assist with expense processing, leadership meeting logistics, and action tracking.
• Handle confidential matters with discretion and sound judgement.

Skills

Reception experience

Executive admin exposure

Diary management

Travel coordination

MS 365

Communication skills

Discretion

Visitor management tools

Tools

Microsoft 365

Job description

Cube Global LLC, a RegTech business delivering AI-powered regulatory intelligence, seeks a proactive Front of House and Executive Assistant to join our London office. You will be the first point of contact for visitors, support the reception, and help maintain a welcoming, professional environment.

You'll undertake EA duties for the C-Suite, including diary management, travel coordination, meeting prep and document drafting, with growth into a broader EA role as you gain exposure to leadership.