Reception & Executive Assistant

Cube Asia; Greater London; On-site; GBP 32,000 - 42,000; Full time

Job summary

CUBE is a global RegTech company with a London office. This front-of-house/executive assistant role delivers professional reception for visitors and supports C-Suite with diary, travel, and correspondence.

You will contribute to a confidential, efficient office environment while gaining exposure to senior leadership and Executive Assistant responsibilities for future growth.

Qualifications

• Experience in a busy, professional reception or front-of-house role in corporate/financial services/tech.
• Polished, confident front-of-house presence handling senior visitors.
• Some exposure to EA or executive admin duties such as diary management or travel booking.
• Exceptional written and verbal communication skills.
• Strong organisational skills with meticulous attention to detail.
• Proficiency in Microsoft 365 and quick adaptation to new tools.
• Calm, proactive, and discreet when handling competing priorities.
• Discretion and professionalism with confidential matters.
• Comfortable in a fast-paced, growth-stage company.
• Experience with visitor management systems or booking tools is advantageous.

Responsibilities

• Serve as the first point of contact for visitors, clients and guests, delivering a warm, professional experience.
• Manage the reception desk, including calls, deliveries and visitor logs.
• Oversee meeting room bookings and ensure rooms are prepared in advance.
• Maintain office supplies, equipment and vendor relationships to keep the office operational.
• Assist onboarding of new joiners with desk setup and orientation.
• Support events as directed by the Events lead.
• Ensure front-of-house areas reflect company standards and confidentiality.
• Assist with diary and calendar management for C-Suite executives.
• Coordinate meetings end-to-end with agendas, materials and follow-up tracking.
• Draft and review executive correspondence and presentations.
• Arrange domestic and international travel including itineraries.
• Support expense management and invoicing following company policy.
• Coordinate leadership team meetings logistics and papers.
• Handle ad hoc projects with discretion.

Skills

Front of house experience

Executive support exposure

Communication skills

Organisation

Discretion

Tools

Microsoft 365

Job description

CUBE are a global RegTech business defining and implementing the gold standard of regulatory intelligence for the financial services industry. We deliver our services through intuitive SaaS solutions, powered by AI, to simplify the complex and everchanging world of compliance for our clients.

Why us?

CUBE is a globally recognized brand at the forefront of Regulatory Technology. Our industry-leading SaaS solutions are trusted by the world’s top financial institutions globally.

In 2024, we achieved over 50% growth, both organically and through two strategic acquisitions. We’re a fast-paced, high-performing team that thrives on pushing boundaries—continuously evolving our products, services, and operations. At CUBE, we don’t just keep up we stay ahead.

We believe our future is built by bold, ambitious individuals who are driven to make a real difference. Our “make it happen” culture empowers you to take ownership of your career and accelerate your personal and professional development from day one.

With over 700 CUBERs across 19 countries spanning EMEA, the Americas, and APAC, we operate as one team with a shared mission to transform regulatory compliance. Diversity, collaboration, and purpose are the heartbeat of our success.

We were among the first to harness the power of AI in regulatory intelligence, and we continue to lead with our cutting-edge technology. At CUBE, You will work alongside some of the brightest minds in AI research and engineering in developing impactful solutions that are reshaping the world of regulatory compliance.

This is a front-of-house role with a genuine pathway into executive support. At its core, you will be responsible for delivering a consistently professional, welcoming experience at our London office - acting as the first point of contact for visitors, clients and the wider team.

Alongside this, you will take on a growing set of Executive Assistant duties supporting our C-Suite, giving you real exposure to senior leadership and the foundation to develop into a full EA role over time.

Responsibilities

Front of House & Office Operations

• Serve as the first point of contact for visitors, clients and guests - delivering a warm, professional and polished front-of-house experience.
• Manage the reception desk, including answering and directing calls, handling deliveries and maintaining visitor logs.
• Oversee meeting room bookings and ensure rooms are set up and ready in advance of meetings.
• Maintain office supplies, equipment and vendor relationships, ensuring the office is well-stocked and operational at all times.
• Support the onboarding of new joiners, including desk setup coordination and office orientation.
• Assist in facilitating internal events as directed by the Events and Communications lead.
• Ensure front-of-house and communal areas are consistently presentable and reflect our standards.
• Uphold confidentiality and data protection standards across all visitor and administrative processes.

Executive Assistant Support

• Assist with diary and calendar management for C-Suite executives, helping to keep priorities straight and schedules on track.
• Coordinate meetings and appointments end to end, including preparation of agendas, briefing materials and follow-up action tracking.
• Draft and review executive correspondence, presentations and documentation to a high standard.
• Arrange domestic and international travel - including flights, accommodation, ground transport and detailed itineraries.
• Support expense management and invoice processing in line with company policy.
• Assist with the coordination of leadership team meetings, including logistics, papers and action tracking.
• Handle confidential business matters and ad hoc projects with discretion and sound judgement.

Requirements

• Experience in a busy, professional reception or front-of-house role, ideally within a corporate, financial services or technology environment.
• A polished, confident front-of-house presence - comfortable as the face of the business for senior visitors and clients.
• Some exposure to EA or executive admin duties, whether formal or informal - diary management, travel booking, correspondence or meeting coordination.
• Exceptional written and verbal communication skills.
• Strong organisational skills and meticulous attention to detail.
• Proficient in Microsoft 365 (Outlook, Teams, Word, Excel) and confident picking up new tools and platforms quickly.
• Calm and composed when managing competing demands, with a proactive and self-sufficient mindset.
• High degree of discretion and professionalism when handling confidential matters.
• Comfortable in a fast-paced, growth-stage company where priorities can shift.
• Experience with visitor management systems or booking tools is advantageous.

CUBE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.