Executive Assistant

CamWebDir; Cambridgeshire and Peterborough; Hybrid; GBP 32,000 - 42,000; Full time

Job summary

CamWebDir is seeking an experienced Executive Assistant to support senior leaders across multiple business units. You will manage diaries, coordinate meetings, organise workshops and client visits, and arrange complex international travel, with autonomy to prioritise your workload.

This office-based role offers flexibility to work from home occasionally and requires collaboration with Accounts, Logistics and Reception to ensure smooth operations.

Qualifications

• Relevant experience in a similar executive assistant role.
• Proficient in Microsoft Office and Teams.
• Ability to multi-task and manage competing demands with discretion.

Responsibilities

• Provide diary management and time planning for senior leaders.
• Coordinate and support meetings, agendas, actions.
• Arrange site visits and client tours, with on-site support.

Skills

Calendar management

Meeting coordination

Travel arrangements

MS Office

Team player

Confidentiality

Tools

Salesforce

LinkedIn

Docusign

Microsoft Teams

Video conferencing

Job description

CB4 0DW Cambridge Science Park via Cambridge Network

The role
You will be working within a team of EAs to provide support across our Business Units. This includes diary management, internal meeting support, arranging workshops and client visits, and organising complex international travel.
You will be given the autonomy to manage your own workload and should have a proactive approach to the role. There will be times when you work in conjunction with the wider EA team on tasks such as internal and external events and provide cover when needed. This is an office-based role with the flexibility to work from home.

Responsibilities

• Provide effective calendar management and time planning support for senior leaders.
• Coordinate and support meetings, including preparing agendas, recording and tracking actions.
• Liaise with clients to arrange site visits and ensure a professional experience.
• Work with colleagues to organise client tours and provide on-site administrative support.
• Manage international travel arrangements, ensuring compliance with company policies.
• Handle general administrative tasks such as expense reports, purchase orders, and meeting coordination.
• Support projects through preparation of presentations, reports, and correspondence.
• Process statements of work and obtain signatures for contracts.
• Coordinate and support new starter inductions.
• Collaborate with internal teams (e.g. Accounts, Logistics, Reception) to ensure smooth operations.
• Work with your line manager to maintain business continuity and minimise disruption, particularly during absences.
• Build and maintain strong working relationships across the business.

What can you bring?

• Relevant experience within a similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and video conferencing tools (e.g. Microsoft Teams)
• The ability to juggle multiple tasks, prioritise effectively, and manage competing demands with composure
• Strong attention to detail and accuracy, particularly in scheduling, communication, and document preparation
• Complete reliability handling confidential, often sensitive information
• Proactive team player with a strong desire to help others where required
• Experience with Salesforce, LinkedIn, and Docusign would be desirable