Executive & Front‑of‑House Assistant to the C‑Suite

cube; Greater London; On-site; GBP 60,000 - 82,000; Full time

Job summary

CUBE in London is seeking an Executive Assistant to support the C-Suite and manage the London front of house. You will safeguard calendars, coordinate travel, prepare briefing materials and ensure a polished visitor experience.

This role requires discretion, superb organisational skills and proactive problem solving, with experience in a fast-growing tech or private equity-backed environment preferred.

Qualifications

• 3–5 years of experience as an Executive Assistant supporting C‑Suite or senior leadership within a fast-paced environment.
• Ability to manage complex diaries and competing priorities with a calm, solutions-focused approach.
• Experience coordinating domestic and international travel, including multi-leg itineraries.
• Exceptional written and verbal communication skills, with the ability to draft high-quality executive documentation.
• Strong organisational skills and meticulous attention to detail.
• A confident, polished front-of-house presence - comfortable as the face of the business for senior visitors and clients.
• Advanced proficiency in Microsoft Office Suite and modern collaboration platforms.
• High degree of discretion, professionalism and sound judgement when handling confidential matters.
• A proactive mindset - anticipating needs before they arise and taking ownership without being asked.
• Experience supporting executives within a high-growth, technology or private equity-backed business (Advantageous).

Responsibilities

• Manage complex and dynamic diaries for C-Suite executives, prioritising effectively across competing demands and shifting schedules.
• Act as a reliable gatekeeper - filtering and triaging communications, and ensuring the right things reach the right people at the right time.
• Coordinate meetings, appointments and engagements end-to-end, including preparation of agendas, briefing materials and follow-up action tracking.
• Draft, review and send executive correspondence, presentations and documentation to a high standard.
• Manage domestic and international travel - including flights, accommodation, ground transport, visas and detailed itineraries.
• Prepare comprehensive travel packs and proactively manage disruptions, ensuring minimal impact to executive commitments.
• Support confidential business initiatives and ad hoc projects with discretion and sound judgement.
• Coordinate expense management and approvals in line with company policy.
• Assist with the coordination of leadership team meetings, including logistics, papers and action tracking.
• Assist in facilitating internal events as directed by the Events and Communications lead.
• Uphold confidentiality and data protection standards across all visitor and administrative processes.

Skills

Executive support

Diary management

Travel coordination

Communication

Organisational skills

Education

Microsoft Office proficiency

Tools

Microsoft Office

Job description

CUBE in London is seeking an Executive Assistant to support the C-Suite and manage the London front of house. You will safeguard calendars, coordinate travel, prepare briefing materials and ensure a polished visitor experience.

This role requires discretion, superb organisational skills and proactive problem solving, with experience in a fast-growing tech or private equity-backed environment preferred.