Executive Assistant, Documentaries & Factual (Hybrid)

Bertelsmann; Greater London; Hybrid; GBP 42,000 - 62,000; Full time

Job summary

Fremantle in London is seeking an Executive Assistant to support the Global Head of Documentaries and Factual and the VP Non-Scripted Acquisitions. The role involves diary management, travel coordination, and proactive administration within a dynamic, international team.

You will liaise with senior stakeholders, prepare materials, and coordinate meetings and events, including travel logistics and expense processing.

Qualifications

• Demonstrated PA experience in a busy global organisation.
• Extensive complex travel booking experience.
• Resilient and proactive mindset with flexible daily workload.
• Excellent organisational and time management skills with attention to detail.
• Strong problem-solving and administrative accuracy; self-motivated.
• Experience managing confidential information and tight deadlines.

Responsibilities

• Proactively manage the complex diaries for the Global Head of Documentaries and VP Non-Scripted Acquisitions, across time zones.
• Provide diary support to the team as required.
• Coordinate with Fremantle upper management, labels, FMI, and M&A responsibilities.
• Assist the Global Head to manage and prioritise a range of complex tasks.
• Plan and organise national and international travel end-to-end for senior leads.
• Coordinate and manage Documentaries Festivals, forums and events.
• Build relationships with internal and external stakeholders across time zones.
• Be front-of-house for the department, coordinate meetings, catering and rooms.
• Handle information flow and maintain systems of organisation including a slate tracker.
• Prepare agendas, track attendance, and ensure materials are ready.
• Minute meetings and distribute notes, follow up on actions.
• Organise events such as screenings, away-days, pitch meetings and team socials.
• Produce PowerPoint and other presentations for the Global Head and VP.

Skills

PA experience

Diary management

Travel booking

Stakeholder coordination

MS Office

Communication skills

Tools

MS Office

Job description

Fremantle in London is seeking an Executive Assistant to support the Global Head of Documentaries and Factual and the VP Non-Scripted Acquisitions. The role involves diary management, travel coordination, and proactive administration within a dynamic, international team.

You will liaise with senior stakeholders, prepare materials, and coordinate meetings and events, including travel logistics and expense processing.