Executive Assistant to Director – Global Ops & Travel

Fluor; Greater London; Hybrid; GBP 28,000 - 42,000; Full time

Job summary

Fluor Corporation in London is seeking a Personal Assistant to provide comprehensive administrative and organizational support to the Senior Operations leader. The role focuses on day-to-day management, stakeholder coordination, and operational efficiency in a fast-paced international environment.

Responsibilities include managing calendars, organizing meetings, coordinating travel, processing invoices, and preparing business documentation.

Qualifications

• Commercial vocational training or equivalent, with significant experience in executive/personal assistance and administration.
• Experience supporting senior leaders in an international business environment.
• Strong organizational, administrative, and multitasking skills.
• Excellent written and verbal communication abilities.
• High attention to detail and proficiency in MS Office and SAP.
• Ability to work independently, maintain confidentiality, and adapt in a fast-paced environment.
• Proactive, service-oriented mindset with strong interpersonal skills.

Responsibilities

• Manage complex calendars, inboxes, and business priorities.
• Organize meetings, workshops, events, and domestic/international travel arrangements.
• Coordinate travel expenses and administrative processes.
• Support procurement activities, invoice processing, and equipment ordering.
• Prepare and coordinate presentations, reports, and business documentation.
• Provide administrative support for projects, including action tracking and payment processes.
• Act as a key point of contact for stakeholders and facilitate cross-functional collaboration.
• Support ad hoc tasks, special assignments, and departmental initiatives.

Skills

Executive support

Organizational skills

Multitasking

Communication

Interpersonal skills

Education

Commercial vocational training or equivalent

Tools

MS Office

SAP

Job description

Fluor Corporation in London is seeking a Personal Assistant to provide comprehensive administrative and organizational support to the Senior Operations leader. The role focuses on day-to-day management, stakeholder coordination, and operational efficiency in a fast-paced international environment.

Responsibilities include managing calendars, organizing meetings, coordinating travel, processing invoices, and preparing business documentation.