Global Documentaries Executive Assistant – Travel & Events

Bertelsmann-Jobs; Greater London; On-site; GBP 50,000 - 70,000; Full time

Job summary

Fremantle is a powerhouse of the TV and Film industry and a global producer, distributor and content creator. We are seeking an Executive Assistant to support the Global Head of Documentaries and Factual and the VP Non-Scripted Acquisitions, coordinating complex schedules and travel across time zones.

You will manage diaries, organise meetings, prepare materials, and coordinate international travel and events for senior leaders within a dynamic, global team.

Qualifications

• Demonstrable PA experience in a busy global organisation.
• Extensive complex travel booking experience.
• Excellent organisational and time-management skills.
• Ability to work under pressure and meet tight deadlines.
• Strong written and verbal communication.

Responsibilities

• Proactively manage diaries for the Global Head of Documentaries and VP Non-Scripted Acquisitions across international time zones.
• Provide diary support to the rest of the team as required.
• Coordinate all national and international travel end-to-end for the Global Head and VP, including tickets, visas and accommodation.
• Prepare agendas in advance and minute meetings, distribute notes and track actions.
• Organise and support key events such as screenings, away-days, pitches and conferences.
• Provide PA support on IT and operations requests.

Skills

PA experience

Diary management

Travel booking

Event coordination

Stakeholder management

Tools

MS Office

PowerPoint

Outlook

Job description

Fremantle is a powerhouse of the TV and Film industry and a global producer, distributor and content creator. We are seeking an Executive Assistant to support the Global Head of Documentaries and Factual and the VP Non-Scripted Acquisitions, coordinating complex schedules and travel across time zones.

You will manage diaries, organise meetings, prepare materials, and coordinate international travel and events for senior leaders within a dynamic, global team.