Executive Assistant / Business Development Lead

Mullen Coughlin LLC; Greater London; Hybrid; GBP 45,000 - 65,000; Full time

Benefits offered by this job

Holiday entitlement

Maternity leave

Paternity leave

Pension program

Job summary

Mullen Coughlin LLC in the United Kingdom is seeking an Executive Assistant to the UK Managing Partner / Business Development Lead. This full-time hybrid role supports day-to-day partner operations, calendars, travel, and event coordination, with two in-office days weekly and more during onboarding.

You will draft correspondence, prepare reports, assist with marketing events, coordinate sponsorships, manage emails, and ensure confidential information handling with the highest integrity.

Qualifications

• Experience coordinating events and calendars.
• Excellent multitasking and time-management abilities.
• Strong typing and accurate data entry skills.
• Highly organized with a proactive learning mindset.
• Clear written and verbal communication.

Responsibilities

• Maintain complex calendars for the UK Managing Partner.
• Generate reports on request (daily, monthly, quarterly).
• Communicate with internal and external stakeholders.
• Draft and finalize professional correspondence.
• Support planning and execution of marketing events including agendas, timelines, logistics, contracts.
• Triage emails for the UK Managing Partner.
• Arrange travel for the UK Managing Partner and team as needed.
• Organize sponsorships and upcoming travel.
• Electronic filing of documents and communications.
• Collaborate to deliver responsive client service.
• Assist with expense reports and other tasks assigned by the UK Managing Partner.

Skills

Event planning

Time management

Database familiarity

Typing accuracy

Highly organized

Effective communication

Interpersonal skills

Independent work

Team collaboration

Issue resolution

MS Office

ProLaw familiarity

Confidentiality

Tools

MS Office

ProLaw

Job description

Mullen Coughlin is a highly successful, fast growing niche law firm with international presence focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigation, single-plaintiff and class action litigation compliance.Committed to rapid incident response to incoming client calls, we thrive in a high energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including holiday, paid maternity and paternity leave, and a pension program.

Executive Assistant to UK Managing Partner / Business Development Lead

will work as part of a cohesive team with the UK Managing Partner in our data privacy practice. This is full-time position eligible for benefits, typically scheduled for 8:30am-5:30pm. This is a hybrid role, with an expectation of 2 days per week in the office. During the training period, 3 days per week will be required.

Responsibilities:

• Maintain complex calendars.
• Generating daily, monthly, quarterly reports, as requested.
• Directly communicate with internal and external customers.
• Draft and finalize professional correspondence.
• Supporting the planning and execution of marketing events including development of agendas and timelines, logistics, venue research/selection, contract review and execution, event guest lists.
• Triage email communications for UK Managing Partner.
• Coordination of travel arrangements for UK Managing Partner, and attorney team, if necessary.
• Organize and track sponsorships and upcoming travel for UK Managing Partner.
• Electronic filing of documents and electronic communications.
• Collaborate and support the team to provide responsive customer service.
• Coordinate travel arrangements for UK Managing Partner.
• Prepare expense reimbursement reports for submission.
• Perform other administrative tasks and special projects as assigned by UK Managing Partner.

Skills & Qualifications:

• Experience with event planning
• Ability to multi-task, adapt, and effectively manage time.
• Working understanding of databases and strong, accurate typing and formatting skills.
• Must be highly organized with a desire to learn and apply new concepts/skills on a continual basis.
• Ability to communicate effectively, both orally and in writing.
• Strong interpersonal skills.
• Ability to work independently or collaboratively with team members.
• Ability to resolve issues quickly and efficiently.Strong organizational skills and attention to detail.
• Demonstrated proficiency in computer software applications, including MS Office (Word, Excel, Dynamics, and PowerPoint); Outlook for calendaring meetings, events, etc. Ability to learn and use other applications, such as ProLaw.
• Must have the highest integrity, including the ability to treat highly confidential information appropriately.

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.

Mullen Coughlin is not accepting resumes from search firms for this position.

Relocation assistance is not available for this position.

Applicant must be currently authorized to work in the United Kingdom.

Mullen Coughlin is proud to be an equal opportunity employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status.