Legal Administrative Assistant (UK)

Mullen Coughlin LLC; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Holiday leave

Maternity and paternity leave

Pension program

Job summary

Mullen Coughlin LLC in London seeks an Administrative Assistant to support UK-based Partners and Associate Attorneys in the Data Privacy Practice. The role is full-time and hybrid, requiring in-office presence at least three days a week from 9:00 a.m. to 6:00 p.m.

BST, with coordination across UK/US teams. Qualifications include 4+ years as a legal secretary or practice assistant, strong MS Office skills, and excellent communication, proofreading, and organizational abilities.

Qualifications

• 4+ years of experience as a Practice Assistant or Legal Secretary or similar role.
• Knowledge of legal terminology, documents and processes.
• Proficient with MS Office, document management systems and databases.
• Strong written and verbal communication; excellent proofreading and organization.

Responsibilities

• Provide administrative support to UK-based Partners and Associate Attorneys.
• Manage calendars, scheduling, and meeting coordination across time zones.
• Prepare, format, proofread, and distribute legal documents and materials.
• Maintain electronic filing systems per firm procedures.
• Assist with communication triage and timely follow-ups.
• Support client intake, matter management and case administration.
• Coordinate travel arrangements and expense reporting.
• Collaborate with UK and US administrative and intake teams.
• Handle confidential information with professionalism and discretion.
• Support additional projects and operational initiatives.

Skills

Communication

Organization

Time management

Teamwork

Attention to detail

Tools

Microsoft Office

Document management systems

Database software

Job description

Mullen Coughlin is a highly successful, fast-growing, multi-country niche law firm focused exclusively on counseling organizations in the context of data privacy, including incident response, regulatory investigations, single-plaintiff and class action litigation, and compliance. Committed to rapid incident response for incoming client calls, we thrive in a high-energy, close-knit, and upbeat office culture. The Firm pays very competitively in the market and offers a full benefit package, including holiday, paid maternity and paternity leave, and a pension program.

The Administrative Assistant will support UK-based Partners and Associate Attorneys within Mullen Coughlin's Data Privacy Practice. The role requires close collaboration with both the UK and U.S. teams, serving as part of a cohesive administrative and intake function that supports the firm's international practice. This is a full-time, hybrid position based in London, with a schedule of 9:00 a.m. to 6:00 p.m. BST (including a one-hour lunch break) and a requirement to work in the office a minimum of three days per week.

Responsibilities

• Provide administrative support to UK-based Partners and Associate Attorneys.
• Manage calendars, scheduling, and meeting coordination across multiple time zones.
• Prepare, format, proofread, and distribute legal documents, correspondence, and other materials.
• Maintain electronic filing systems in accordance with firm procedures.
• Assist with communication triage and ensure timely follow-up on attorney and client requests.
• Support client intake, matter management, and case administration processes.
• Coordinate travel arrangements, expense reporting, and other administrative tasks as needed.
• Work collaboratively with the UK and US based administrative and intake teams to provide seamless support across the firm's international practice.
• Handle confidential and sensitive information with professionalism and discretion.
• Support additional projects and operational initiatives assigned.

Preferred Experience, Skills, And Qualifications

• 4+ years of experience as a Practice Assistant, Legal Secretary, or in a similar legal support role.
• Knowledge of legal terminology, legal documents, and legal processes.
• Strong proficiency with Microsoft Office applications, document management systems, and database software.
• Excellent written and verbal communication skills.
• Strong proofreading and document review abilities.
• Exceptional organizational skills, including filing, communication triage, and proactive calendar management.
• Strong time management skills and the ability to manage competing priorities effectively.
• Ability to work both independently and collaboratively within a team environment.

Mullen Coughlin is an Equal Opportunity Employer and believes in strength in diversity.

Mullen Coughlin is not accepting resumes from search firms for this position.

Relocation assistance is not available for this position.

Applicant must be currently authorized to work in the United Kingdom.