EA

Career Legal; Greater London; Híbrido; GBP 42 000 - 65 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Hybrid working

Resumo da oferta

Career Legal is seeking an experienced Executive Assistant to provide executive-level support to the firm's senior leadership, including the Co-Managing Partner and People & Culture Director. You will also cover the Private Client team for up to 12 months, delivering high-quality PA support and ensuring continuity of service.

The role includes diary and inbox management, travel arrangements, board coordination and cross-team collaboration in a fast-paced law firm environment.

Qualificações

• Five+ years of experience supporting senior executives, preferably in law or professional services.
• Proven ability to manage complex diaries, inboxes, meetings and travel.
• Excellent written and verbal communication, comfortable liaising with senior stakeholders.
• Highly organized and proactive with the ability to manage competing priorities.
• Discretion and professionalism handling confidential information.
• Strong attention to detail and ownership of tasks.
• Proficient in Microsoft Office (Word, PowerPoint, Excel).
• Collaborative approach with ability to work across teams and levels.

Responsabilidades

• Manage complex inboxes, prioritising communications and drafting responses on behalf of senior stakeholders.
• Oversee demanding and ever-changing diaries, coordinating internal and external meetings, board meetings and wider leadership engagements.
• Prepare agendas, compile meeting materials, coordinate board packs, take minutes and follow up on agreed actions.
• Act as a key liaison between senior leadership, board members and business services teams, ensuring effective communication and coordination.
• Manage confidential and sensitive information with the highest levels of discretion and professionalism.
• Coordinate complex schedules and external engagements, ensuring meetings and commitments run smoothly.
• Arrange domestic and international travel, including itineraries and accommodation.
• Assist with the organisation of firm-wide training and related logistics, including meeting room bookings.
• Provide comprehensive PA support to the Private Client team during the maternity cover period, ensuring continuity of service and effective day-to-day support.

Conhecimentos

Diary management

Email management

Travel coordination

Stakeholder liaison

Discretion

Attention to detail

Microsoft Office

Collaboration

Ferramentas

Microsoft Office

Descrição da oferta de emprego

We are recruiting an experienced Executive Assistant to join a leading UK law firm known for its work across the Private Client and Technology, Media & Entertainment sectors.

This is a varied and high-profile opportunity to provide executive-level support to the firm’s senior leadership team, including the Co-Managing Partner and People & Culture Director.

Alongside this, you will provide cover for the Private Client team for up to 12 months, supporting two Partners. This offers an excellent opportunity to combine senior executive support with practice team PA responsibilities.

Key Responsibilities

• Manage complex inboxes, prioritising communications and drafting responses on behalf of senior stakeholders.

• Oversee demanding and ever-changing diaries, coordinating internal and external meetings, board meetings and wider leadership engagements.

• Prepare agendas, compile meeting materials, coordinate board packs, take minutes and follow up on agreed actions.

• Act as a key liaison between senior leadership, board members and business services teams, ensuring effective communication and coordination.

• Manage confidential and sensitive information with the highest levels of discretion and professionalism.

• Coordinate complex schedules and external engagements, ensuring meetings and commitments run smoothly.

• Arrange domestic and international travel, including itineraries and accommodation.

• Assist with the organisation of firm-wide training and related logistics, including meeting room bookings.

• Provide comprehensive PA support to the Private Client team during the maternity cover period, ensuring continuity of service and effective day-to-day support.

About you:

• At least five years’ experience supporting senior executives, ideally within a law firm or professional services environment.

• Strong experience managing complex diaries, inboxes, meetings and travel arrangements.

• Excellent written and verbal communication skills, with the confidence to liaise with senior stakeholders.

• Highly organised, proactive and able to manage competing priorities in a fast-paced environment.

• A high level of discretion and professionalism when handling confidential information.

• Strong attention to detail and the ability to anticipate needs and take ownership of tasks.

• Excellent working knowledge of Microsoft Office, including Word, PowerPoint and Excel.

• A collaborative approach, with the ability to build effective relationships across different teams and levels of seniority.

What's on Offer?

• Hybrid working, with three days in the office and four days during probation.

• The opportunity to work closely with senior leadership within a well-regarded UK law firm.

• A varied role combining executive-level responsibilities with Private Client team support.

• A friendly, collegiate culture with opportunities for professional development and progression.

If you are an experienced Executive Assistant looking for a varied, high-profile role where you can make a real contribution, we would love to hear from you.