Global Data Privacy Admin Assistant - London Hybrid

Mullen Coughlin LLC; Greater London; Hybrid; GBP 28,000 - 38,000; Full time

Benefits offered by this job

Holiday leave

Maternity and paternity leave

Pension program

Job summary

Mullen Coughlin LLC in London seeks an Administrative Assistant to support UK-based Partners and Associate Attorneys in the Data Privacy Practice. The role is full-time and hybrid, requiring in-office presence at least three days a week from 9:00 a.m. to 6:00 p.m.

BST, with coordination across UK/US teams. Qualifications include 4+ years as a legal secretary or practice assistant, strong MS Office skills, and excellent communication, proofreading, and organizational abilities.

Qualifications

• 4+ years of experience as a Practice Assistant or Legal Secretary or similar role.
• Knowledge of legal terminology, documents and processes.
• Proficient with MS Office, document management systems and databases.
• Strong written and verbal communication; excellent proofreading and organization.

Responsibilities

• Provide administrative support to UK-based Partners and Associate Attorneys.
• Manage calendars, scheduling, and meeting coordination across time zones.
• Prepare, format, proofread, and distribute legal documents and materials.
• Maintain electronic filing systems per firm procedures.
• Assist with communication triage and timely follow-ups.
• Support client intake, matter management and case administration.
• Coordinate travel arrangements and expense reporting.
• Collaborate with UK and US administrative and intake teams.
• Handle confidential information with professionalism and discretion.
• Support additional projects and operational initiatives.

Skills

Communication

Organization

Time management

Teamwork

Attention to detail

Tools

Microsoft Office

Document management systems

Database software

Job description

Mullen Coughlin LLC in London seeks an Administrative Assistant to support UK-based Partners and Associate Attorneys in the Data Privacy Practice. The role is full-time and hybrid, requiring in-office presence at least three days a week from 9:00 a.m. to 6:00 p.m.

BST, with coordination across UK/US teams. Qualifications include 4+ years as a legal secretary or practice assistant, strong MS Office skills, and excellent communication, proofreading, and organizational abilities.