Bid Coordinator

First Recruitment Group; Leatherhead; On-site; GBP 36,000 - 55,000; Full time

Job summary

First Recruitment Group is seeking a Bid Coordinator to join a contract role in Leatherhead. You will provide coordination, administration and proposal support throughout the bid lifecycle, working closely with Bid Managers and cross-functional teams to ensure deadlines are met.

You will organize bid meetings, maintain trackers, and assist with supplier engagement and documentation control, supporting multiple opportunities concurrently.

Qualifications

• Experience in bid coordination, proposal support, project administration, project coordination or a similar business support role.
• Strong organisational and multitasking abilities.
• Experience coordinating meetings, managing actions and delivering against deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple concurrent activities.
• Experience working within collaborative and matrix organisations.
• Understanding of bid and proposal processes.
• Strong Microsoft Office skills, particularly Word, PowerPoint, Excel, Outlook and Teams.
• Experience maintaining trackers, schedules and document repositories.
• Strong document formatting and presentation preparation skills.
• A-Level, vocational qualification or equivalent experience.

Responsibilities

• Support Bid Managers with bid delivery from opportunity qualification through to submission.
• Maintain bid plans, schedules and action trackers.
• Monitor progress and follow up on outstanding actions.
• Coordinate clarification requests and stakeholder responses.
• Track deadlines and maintain clarification logs.
• Organise bid meetings, workshops and reviews.
• Prepare agendas, meeting packs and meeting minutes.
• Coordinate customer presentations and proposal materials.
• Maintain bid plans, resource schedules and communications.
• Build strong working relationships across internal teams.
• Support compliance reviews, document control and bid libraries.
• Assist with supplier engagement, lessons learned activities and bid reporting.

Skills

Bid coordination

Proposal support

Project administration

Organisational skills

Communication skills

MS Office

Document management

Attention to detail

Education

A-Level or equivalent

Bachelor's degree in Business/Communications/PM

APMP Foundation Certification

Tools

Word

PowerPoint

Excel

Outlook

Teams

Job description

Be at the Heart of Winning Business Opportunities as a Bid Coordinator!

Our Client has a requirement for a Bid Coordinator, who will be required to work on a contract basis in Leatherhead.

Role Purpose:

• Provide coordination, administration and proposal support throughout the bid lifecycle.
• Work closely with Bid Managers, Capture Managers, Subject Matter Experts, Commercial, Finance and Business Development teams.
• Ensure bid activities remain on track and key deadlines are met.
• Coordinate stakeholder engagement, clarification responses and proposal development activities.
• Support the successful delivery of multiple bid opportunities.
• Develop a career within Bid Management, Capture Management and Business Development.
• Job Role Responsibilities:
• Support Bid Managers with bid delivery from opportunity qualification through to submission.
• Maintain bid plans, schedules and action trackers.
• Monitor progress and follow up on outstanding actions.
• Coordinate clarification requests and stakeholder responses.
• Track deadlines and maintain clarification logs.
• Organise bid meetings, workshops and reviews.
• Prepare agendas, meeting packs and meeting minutes.
• Coordinate customer presentations and proposal materials.
• Maintain bid plans, resource schedules and communications.
• Build strong working relationships across internal teams.
• Support compliance reviews, document control and bid libraries.
• Assist with supplier engagement, lessons learned activities and bid reporting.

Experience / Skills / Knowledge / Qualifications:

Essential

• Experience in bid coordination, proposal support, project administration, project coordination or a similar business support role.
• Strong organisational and multitasking abilities.
• Experience coordinating meetings, managing actions and delivering against deadlines.
• Excellent written and verbal communication skills.
• High attention to detail and ability to manage multiple concurrent activities.
• Experience working within collaborative and matrix organisations.
• Understanding of bid and proposal processes.
• Strong Microsoft Office skills, particularly Word, PowerPoint, Excel, Outlook and Teams.
• Experience maintaining trackers, schedules and document repositories.
• Strong document formatting and presentation preparation skills.
• A-Level, vocational qualification or equivalent experience.

Desirable

• Experience within Defence, Nuclear, Engineering, Consultancy or Public Sector environments.
• Familiarity with public sector procurement processes.
• Understanding of APMP and Shipley principles.
• Bachelor's degree in Business, Communications, Project Management or a related discipline.
• APMP Foundation Certification or working towards accreditation.
• Relevant business administration or project coordination qualifications.