Executive Assistant [AQ-25884]

Aquent; Greater London; On-site; GBP 35,000 - 58,000; Full time

Benefits offered by this job

Equal opportunity employer

Global exposure

Job summary

Aquent, partnered with a global client, seeks an exceptional administrative professional to support senior leadership. This role operates at the heart of a fast-paced organization, coordinating complex schedules, travel, events, and confidential information while driving efficiency across regional teams.

You will play a pivotal role in maintaining executive presence, delivering precise administrative support, and enabling leadership to achieve strategic goals in a global context.

Qualifications

• Proven experience in an executive administrative role supporting senior leadership.
• Strong collaboration across international or cross-regional teams.
• Excellent written and verbal communication, organizational and multitasking abilities.

Responsibilities

• Maintain complex appointment schedules by planning and scheduling meetings, conferences, and videoconferences.
• Prepare detailed meeting agendas and capture accurate minutes and action items.
• Coordinate corporate travel arrangements, including flights, lodging, transportation, and itineraries.
• Lead administrative support for the office, partnering with communications on major events.
• Lead regular meetings for the administrative support community to align with priorities.
• Manage monthly expense submissions and purchase orders for teams.
• Troubleshoot basic IT issues and coordinate with IT when needed.
• Build strong relationships with administrative colleagues across the organization.
• Handle highly confidential information with discretion.
• Support visiting senior leaders and assist with onboarding of new staff.
• Provide ad hoc support to senior leaders and teams to ensure seamless operations.

Skills

Executive support

Stakeholder management

Communication

Organizational skills

Job description

Partnering with Aquent, a global leader in talent solutions, we are seeking an exceptional administrative professional to step into a high-impact role supporting senior leadership at a forward-thinking global organization. In this dynamic position, you will be the driving force behind critical operations and strategic initiatives, directly enabling leadership to achieve ambitious goals. Your proactive approach, extreme attention to detail, and ability to navigate a fast-paced environment will not only streamline daily operations but also foster a collaborative culture that empowers teams worldwide.

About The Company

Our client is a global pioneer at the forefront of innovation, dedicated to simplifying complex challenges and fostering growth for millions of individuals and businesses worldwide. By creating impactful products and services that redefine industry standards, they continuously enhance daily lives on a global scale.

The Opportunity and Your Impact

In this essential role, you will serve as an indispensable partner to senior leadership, managing critical administrative functions with precision and foresight. You will operate at the heart of the organization, coordinating complex schedules, facilitating key communications, and leading initiatives that align the administrative support community. This is a unique opportunity to showcase your executive presence, build cross-regional relationships, and contribute to a vibrant, collaborative work culture where your contributions are highly valued and directly influence organizational success.

What You’ll Do

• Maintain complex appointment schedules by planning and scheduling meetings, conferences, and videoconferences.
• Prepare detailed meeting agendas and capture accurate minutes and action items.
• Coordinate comprehensive corporate travel arrangements, including flights, lodging, transportation, and detailed itineraries.
• Act as a key administrative lead for the office, partnering with communication teams to organize and support major company-wide events.
• Lead and facilitate regular meetings for the administrative support community to ensure alignment with organizational priorities.
• Manage monthly expense submissions and request requisitions or purchase orders for teams.
• Troubleshoot basic IT issues and coordinate with the IT department when necessary.
• Build and maintain strong working relationships with administrative colleagues across the global organization.
• Handle highly confidential and sensitive written or verbal information with utmost discretion.
• Support visiting senior leaders and assist with the onboarding of new staff members.
• Provide ad hoc administrative support to senior leaders and teams as needed to ensure seamless operations.

What You’ll Bring

• Proven experience in an executive administrative role supporting senior leadership within a fast-paced, international environment.
• Demonstrated track record of cross-regional collaboration and building strong stakeholder relationships.
• A highly collaborative, proactive, and solution-oriented mindset with a strong “can-do” attitude.
• Excellent written and verbal communication skills, with the ability to interact confidently with stakeholders at all levels.
• Exceptional organizational and planning capabilities, with an extreme attention to detail and the ability to multitask effectively.
• Ability to remain calm, poised, and professional under pressure, demonstrating a strong executive presence.
• Proven capability to work autonomously, take initiative, and follow through on complex tasks.

Client Description

Our Client is a global technology platform that specialises in overcoming the world’s most important financial challenges. Their products and services are driven by artificial intelligence, and their accounting software is one of their most recognisable creations. Considered one of the top companies to work for, they are proud of their company culture and entrepreneurial spirit.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.