Executive Assistant

Select Engineering; Essex; On-site; GBP 32,000 - 45,000; Full time

Job summary

Select Engineering in the United Kingdom seeks a highly organised Executive Assistant to support senior leaders within a fast-paced environment. You will manage complex calendars, coordinate meetings and travel, and act as a confidential point of contact across the business.

Ideal candidates will be 3–5 years’ experience in executive support, with strong communication skills and proficiency in MS Office, Adobe, and Teams. A proactive, adaptable mindset and professionalism are essential.

Qualifications

• Minimum 3–5 years of executive support experience.
• Strong organisational skills and ability to work under pressure.
• Proficient in MS Office, Adobe, and Teams.

Responsibilities

• Provide comprehensive administrative support to senior leaders as part of a shared administrative pool.
• Coordinate expense processing, scheduling key meetings involving multiple senior stakeholders, and travel arrangements (domestic and international).
• Serve as primary backup for the Executive Assistant.
• Support key corporate events, recognition programs, and company-wide initiatives as required by the pool.
• Lead documentation for Executive Office Business Continuity Planning.
• Maintain strict confidentiality regarding sensitive information.
• Build and maintain relationships with internal and external stakeholders at all levels.
• Undertake other administrative, operational, and project-based tasks as needed.

Skills

Executive support

Organisational skills

Communication

Proactive mindset

Confidentiality

Professionalism

Teamwork

Time management

Education

Level 3 Diploma in Business Admin

Tools

MS Office

Adobe

Teams

Job description

As Executive Assistant, you'll play a pivotal role in supporting senior leaders, enabling them to excel in their roles and drive the organisation forward.

This fast-paced, collaborative environment offers a unique opportunity to work with stakeholders at all levels of the company.

The ideal candidate will be a super-organised and adaptable Executive Assistant, with great communication skills and strong technical proficiency.

If you thrive in a challenging yet rewarding setting, this is the perfect opportunity for you.

Skills Required:

What you ll be able to do:

• Executive and Shared Pool Support: Provide comprehensive administrative support to senior leaders as part of a shared administrative pool.
• Scope of support is focused on expense processing, scheduling key meetings involving multiple senior stakeholders, and coordinating domestic and international travel arrangements.
• Business Continuity & Backup Support: Act as the primary backup support for the Executive Assistant to the
• Event & Recognition Support: Provide administrative and coordination support for key corporate events, recognition programs, and business-wide initiatives as determined by the shared pool requirements.
• Business Continuity Planning: Lead, prepare and review necessary documentation for the Executive Office Business Continuity Planning process.
• Confidentiality & Discretion: Maintain the strictest confidentiality regarding sensitive information and organisational matters.
• Relationship Management: Build and maintain strong, professional relationships with internal and external stakeholders at all levels.
• Operational Flexibility: Undertake other administrative, operational, and project-based tasks as reasonably required to support the evolving needs of the Executive Admin Group and the wider executive team.

Qualification and Skills:

• Proven Experience: Minimum 3-5 years of experience in an executive support or similar role, ideally supporting senior-level executives.
• Exceptional Organisational Skills: Demonstrated ability to manage multiple priorities, meet deadlines, and work effectively under pressure in a fast-paced environment. Proficiency in prioritising tasks and managing time efficiently is crucial.
• Communication Prowess: Excellent written and verbal communication skills, with the ability to adapt your communication style to different audiences.
• Proactive & Adaptable: A proactive, solutions-oriented approach, with the ability to adapt quickly to changing priorities and new challenges.
• Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe and various virtual meeting platforms (e.g. Microsoft Teams).
• Professionalism & Teamwork: Professional demeanour, strong interpersonal skills, and the ability to work effectively both independently and as part of a team. A proven track record of handling confidential information with the utmost integrity and discretion.
• Education: Level 3 Diploma in Business Administration or Business Support, or equivalent experience.
• Strong performer in all categories (Excellence/Collaboration /Focus)