Executive Assistant and Office Manager

Impactable Investment Group; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

An innovative financial services firm seeks an Executive Assistant & Office Manager to provide high-level support to the CEO and ensure efficient office operations in Guildford. Ideal candidates will have at least 5 years of EA experience, strong organisational skills, and the ability to work proactively in a fast-paced environment. The role offers a competitive salary, hybrid working options, and a chance to be part of a socially-conscious mission-driven business.

Benefits

Competitive salary and benefits

Flexible working hours

Hybrid working

Qualifications

• Minimum 5 years as an Executive Assistant, with office management experience.
• Proficient in Microsoft Office Suite and ideally HubSpot.
• Strong interpersonal and communication skills.

Responsibilities

• Manage the CEO's diary, schedule meetings, and coordinate travel.
• Oversee office operations including policies and procedures.
• Handle client inquiries and maintain CRM data.

Skills

Organisational skills

Time management

Problem-solving

Interpersonal skills

Tools

Microsoft Office Suite

HubSpot

Job description

Executive Assistant & Office Manager

Location: Guildford, Surrey (Hybrid – min. 2 days in office)

Industry: Financial Services

Employment Type: Full-time

About Impactable Investment Group

At Impactable Investment Group, we believe investment can achieve more than financial returns — it can help change the world. We partner with asset owners and institutional investors to curate impactful investment portfolios that deliver strong performance while generating measurable positive environmental and social outcomes.

We’re building a more sustainable, socially-conscious financial future -- and we’d love you to be part of it.

Why Join Us?

• Make an impact: Play a key role in a mission-driven business that’s shaping the future of finance.
• Variety and challenge: Thrive in a fast-paced environment where no two days are the same.
• Collaborative culture: Join a supportive, close-knit team that values initiative, positivity, and collaboration.

The Role

We are seeking a highly organised and proactive Executive Assistant & Office Manager to join our growing Guildford team. This dual role offers the opportunity to work closely with the CEO, providing high-level executive support, while ensuring the smooth day-to-day running of our office operations.

Key Responsibilities

Executive Assistant to the CEO

• Proactive diary management, scheduling, and travel co-ordination.
• Organise roadshows, events, and client meetings.
• Prepare documents, presentations, and briefing materials.

Office Management & Operations

• Oversee office policies, procedures, and supplies.
• Manage relationships with service providers and vendors.
• Maintain electronic filing systems and ensure operational efficiency.

Administration & Client Support

• Handle incoming client enquiries and maintain CRM data (HubSpot).
• Manage contracts, invoices, and general administrative tasks.
• Support preparation and printing of presentations and proposals.

Finance & HR Administration

• Track office budgets, expenses, and assist with bookkeeping and reconciliations.
• Coordinate recruitment logistics and onboarding of new starters.
• Manage HR records, including holiday/absence tracking, pensions, training, and events.
• Administer sponsor licences and visa applications.

About You

• Experience: Minimum 5 years as an EA, with office management experience - ideally including Financial Services.
• Skills: Exceptional organisational, time management, and problem-solving abilities.
• Mindset: Positive, proactive, and able to work independently with minimal supervision.
• Communication: Strong interpersonal skills to liaise confidently with stakeholders at all levels.
• Tech: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Location: Within commuting distance of Guildford, Surrey.

What We Offer

• Competitive salary and benefits.
• Hybrid working (minimum two days in the Guildford office).
• Flexible working hours (core hours generally 9–5).
• A supportive environment where your work makes a tangible difference.

How to Apply

Send your up-to-date CV to [e-mail]